Payroll and Operations Executive

CAMARINE SUPERVISION PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A leading company in the Marine & Offshore sector is seeking an Operations and Payroll Specialist to manage payroll processing and accounts. Candidates should have over three years of relevant experience and excellent skills in time management and communication, with the ability to work well in high-pressure environments. The role involves continuous improvement initiatives, communication across teams, and a strong foundation in accounting principles.

Qualifications

• 3+ years of relevant experience in operations and payroll processing.
• Work experience in technical industries like Oil & Gas is an advantage.
• Proficient in TimeSoft and Microsoft Excel.

Responsibilities

• Process employee payroll and ensure compliance with local regulations.
• Manage accounts payable/receivable and maintain accurate records.
• Support onboarding/offboarding of contracting personnel.

Skills

Attention to detail

Numerical accuracy

Communication skills

Interpersonal skills

Adaptability

Education

Diploma in Accounting

Diploma in Business Administration

Tools

TimeSoft

Microsoft Excel

Job description

Responsibilities

Payroll Processing

• Compute and process employee/contractor payroll in a timely and accurate manner.
• Ensure compliance with local tax regulations and deductions.

Accounts Management & Bookkeeping

• Review and process incoming and outgoing invoices and payments.
• Maintain accurate records of accounts payable and receivable.
• Reconcile accounts to ensure accuracy and resolve discrepancies.
• Timely invoicing and consistent follow-up on due payments.
• Maintain up-to-date vendor master data in the company database.

Operational/Administrative Support and Liaison

• Maintain daily communication with local and regional operation/administrative teams on ongoing projects and tasks.
• Ensure timely response to enquiries and requests from internal teams and external parties (clients, vendors, government agencies, etc.)
• Support local and regional operations teams with onboarding/offboarding of contracting personnel including contractor mobilisation/inductions, etc.

Workflow and Process Improvement

• Assist manager in identifying gaps in company’s existing work processes related to payroll/ billing and operations and propose ways to rectify and improve.
• Suggest and lead initiatives to further enhance efficiency of company’s daily payroll, billing, and finance workflow and achieve cost savings.
• Suggest, implement, and participate in initiatives to improve communication and collaboration between regional operations and accounting teams.
• As and when necessary, perform market research for best practices and new technologies related to corporate accounting and operational functions.

Requirements

• 3 years and above relevant experience in operations, general administration and payroll processing.
• Work experience in technical industries e.g. Manufacturing / Oil & Gas / Marine & Offshore is an advantage.
• Diploma in Accounting, Business Administration, or a relevant discipline.
• Proficiency in TimeSoft required, experience in AX, Workday or a similar software is preferred.
• Good understanding of Singapore employment laws and regulations related to payroll.
• Proficiency in Microsoft Excel and other Office applications.
• Excellent attention to detail and numerical accuracy.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.
• Adaptable and capable of handling multiple tasks in a fast-paced environment.
• Flexibility to work overtime or irregular hours from time to time to manage increased workload.
• Able to start work at short notice.
• Shortlisted candidates will be contacted via email or phone.