Part-Time Personal Assistant to COO

Pharos Asset Management Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A financial services firm in Singapore is seeking a part-time Personal Assistant to the COO. Responsibilities include managing schedules, handling correspondence, and arranging travel. The ideal candidate holds a bachelor's degree in Business Administration and is proficient in Mandarin and English. This role offers a competitive salary and a flexible work schedule, making it suitable for those seeking part-time employment.

Qualifications

• Proven experience as a personal assistant or in a similar administrative role.
• Able to work independently and manage multiple priorities.
• Familiarity with online productivity and scheduling tools.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for the COO.
• Handle email correspondence and phone calls as directed.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Proficiency in Mandarin

Proficiency in English

Time management

Research skills

Education

Bachelor’s degree in Business Administration or related field

Tools

ChatGPT

Zoom

DeepSeek

Job description

Part-Time Personal Assistant to COO

Benefits

• Basic salary: $2,000–$2,500
• 5-day work week (Mon–Fri, 8:30 a.m.–12:30 p.m. or 1:30 p.m.–5:30 p.m.)

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for the COO.
• Handle email correspondence and phone calls as directed.
• Arrange travel, including flights, accommodations, and itineraries.
• Maintain filing systems and organize documents (digital and/or physical).
• Manage personal errands and confidential matters as required by the COO.
• Conduct research and compile information as needed.
• Maintain confidentiality and handle sensitive information appropriately.

Requirements

• Bachelor’s degree in Business Administration or a related field.
• Proven experience as a personal assistant or in a similar administrative role.
• Proficient in both written and spoken Mandarin and English. (Proficiency in both languages is required to communicate effectively with clients.)
• Able to work independently and manage multiple priorities.
• Familiarity with online productivity, scheduling, and communication tools (e.g., ChatGPT, Zoom, DeepSeek).