Part Time Administrative Assistant

HOCK GUAN FOOD MANUFACTURING PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Part time

Job summary

A leading food manufacturing company seeks a Part-Time Administrative Assistant to support the sales department during night hours. This role involves data entry, invoice generation, and maintaining customer records. The ideal candidate should possess strong attention to detail and be able to work independently.

Qualifications

• Prior experience in an administrative role in the F&B industry preferred.
• Strong attention to detail and high level of accuracy.
• Proficient in Microsoft Office suite.

Responsibilities

• Maintain up-to-date digital records of customer data and invoices.
• Generate and issue accurate invoices based on delivery orders or sales orders.
• Verify pricing, quantities, and discounts to ensure accuracy.

Skills

Attention to detail

Record maintenance

Tools

Microsoft Office

Microsoft Dynamics

Job description

Job Summary

We are seeking a responsible and meticulous Part-Time Administrative Assistant to support our sales department during night hours. This role is primarily responsible for accurately entering sales data, generating customer invoices promptly and maintaining records. The ideal candidate should have strong attention to detail and the ability to work in a fast-paced environment.

Key Responsibilities

• Maintain up-to-date digital records of customer data and invoices in system.
• Generate and issue accurate invoices based on delivery orders or sales orders.
• Verify pricing, quantities, and discounts to ensure accuracy of invoice.
• Maintain confidentiality and manage sensitive information professionally.
Support the sales department with other administrative duties as required

Requirements

• Prior experience in an administrative role in the F&B industry preferred.
• Strong attention to detail and high level of accuracy.
• Proficient in Microsoft Office suite, and prior experience in using Microsoft Dynamics system is a plus.
Ability to work independently with minimal supervision

Other Information

• Primary Location: Work from home (may need to come into office occasionally)
• Work Hours: Sunday to Friday, 8:00pm to 1:00am the following day (6-day work week, 5 hours per day)