Part-time Administrative Assistant

PSC Freyssinet; Singapore; On-site; USD 25,000 - 45,000; Part time

Job summary

An established industry player is looking for a dedicated Part-Time Administrative Assistant to enhance office efficiency and support team operations. This role involves managing communications, scheduling, and logistics while maintaining organized filing systems. The ideal candidate will possess strong interpersonal skills and proficiency in Microsoft applications. Join a dynamic team where your contributions will significantly impact the organization's success and ensure smooth office operations.

Qualifications

• A Levels or higher educational qualification required.
• Strong interpersonal skills and ability to work independently.

Responsibilities

• Act as a point of contact between teams and external stakeholders.
• Manage office logistics and prepare monthly expense reports.

Skills

Interpersonal Skills

Multi-tasking

Microsoft Applications

Education

A Levels

Job description

We are seeking a dedicated and organized Part-Time Administrative Assistant to join our team. The ideal candidate will be responsible for providing efficient administrative support, ensuring smooth office operations, and contributing to the overall success of our organization.

Responsibilities:

• Act as a point of contact between the Asia Zone team and external stakeholders.
• Office reception: screen and direct phone calls and distribute correspondence.
• Manage courier service.
• Make travel arrangements and related visa applications.
• Preparation of monthly expense reports.
• Manage diary and schedule meetings and appointments.
• Review suppliers invoices including travel agency invoices.
• Follow up mobile phone administration.
• Manage office logistic including ordering office supplies.
• Review office expenditures and prepare cost allocation table between companies.
• Handle general office tasks as required.
• Maintain organized physical and digital filing systems.
• Any other duties as assigned.

Requirements:

• Must possess at least A levels and above.
• Must possess good interpersonal skill and work well with colleagues.
• Must be able to multi-task and work independently.
• Must be well verse in Microsoft applications.