Part-Time Admin Assistant (basic finance)

THE PRESS ROOM GROUP PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Part time

Job summary

A leading design service company in Singapore is seeking a detail-oriented Admin Assistant to handle administrative and basic financial duties. This part-time position (2-6pm) offers a hybrid work culture, allowing for both office and remote work. The ideal candidate should have at least 2 years of experience in a similar role, a relevant diploma, and a strong sense of responsibility and organizational skills.

Qualifications

• 2 years' experience in admin + finance role required.
• Strong sense of responsibility and confidentiality is essential.
• Familiar with handling quotations, POs, and invoicing for service-based work.

Responsibilities

• Manage general office operations, including filing and procurement.
• Prepare and issue quotations, invoices, and delivery orders.
• Support HR functions like staff onboarding and leave tracking.

Skills

Attention to detail

Good communication

Organizational skills

Education

Diploma or Certificate in Finance, Business Admin, or related field

Tools

Google Workspace

Microsoft Office

Xero

Job description

Roles & Responsibilities

We’re on the lookout for a detail-oriented and dependable Admin Assistant to support both the administrative and basic financial needs of our design business. While the finance side is not complex, we’re looking for someone who is familiar with issuing quotations, processing invoices, and tracking client POs — especially in a service-based business like ours. If you’re someone who enjoys keeping things in order and supporting a creative team behind the scenes, we’d love to hear from you.

Job specifications:

• Permanent Part Time (2-6pm daily)

• Hybrid culture (2-3 office days per week, WFH for the rest of the days)

Administrative Duties:

• Manage general office operations – filing, procurement, correspondence

• Maintain and organize company documents, contracts, and records

• Support HR functions like staff onboarding, leave tracking, and benefits

• Liaise with external vendors, government agencies, and service providers

• Assist in planning meetings, events, and company logistics

Finance Duties:

• Prepare and issue quotations, invoices, and delivery orders for client projects (mainly graphic design services)

• Track client-issued POs and ensure accurate billing based on agreed terms

• Liaise with external vendors (e.g., printers, freelancers) — track their POs and DOs when needed

• Maintain simple financial records and ledgers

• Handle staff reimbursements

• Assist with vendor communications and payment processing

• Ensure timely documentation and work with external accountants and support documentation for audits or reporting

• Ensure internal approval flows and maintain proper records for expenses

• Other ad-hoc duties as assigned

Requirements:

• Singaporean citizens or Permanent Residents (PRs) only

• Diploma or Certificate in Finance, Business Admin, or a related field

• At least 2 years' experience in a similar admin + finance role

• Familiar with handling quotations, POs, and invoicing for service-based work

• Familiar with Google Workspace (Sheets, Docs) and Microsoft Office

• Experience with Xero (or similar accounting software)

• Strong sense of responsibility and confidentiality

• Good communication skills and a team-oriented attitude

• Strong attention to detail and have neat organizational skills

• Good written and verbal communication skills (English)

Bonus Points

Experience in a design-related industry (graphic, interior, architecture, etc.)

Requested Info

Work experiences and job responsibilities

Education background

Reason for leaving current workplace

Date of availability