Part-time Admin / Accounts

RED BEAN ARCHITECTS LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading architecture firm in Singapore is seeking an administrative assistant to support partners with HR, basic accounting, and office management tasks. This role involves payroll management, invoicing, and being the first point of contact for enquiries. The successful candidate will contribute to maintaining effective office operations and support project management needs.

Qualifications

• Experience in managing staff payroll and HR functions.
• Basic understanding of accounts and invoicing.
• Organizational skills for office management tasks.

Responsibilities

• Manage staff payroll and claims, monitor leave.
• Assist with accounts, including invoicing and vendor payments.
• Oversee office supplies and liaise with service providers.

Skills

Payroll Management

Basic Accounting

Office Management

Communication

Job description

Assist the partners with:

1. HR

• manage staff payroll and claims

• submit CPF

• monitor annual leave

• application to professional bodies to renew licenses and qualifications
  

2. Accounts (basic)

• manage project portfolio and staff CVs

• help to compile project tenders

• send out invoices

• process payment to vendors

• keep simple record of expenditure and income
  

3. Office Management

• first line of contact for telephone and email enquiries

• buy supplies, eg. stationery, snacks

• keep track of software licenses

• liaise with IT support

• arrange for maintenance of aircon, miscellaneous equipment repairs

• liaise with weekly cleaner