Paralegal

The HEINEKEN Company; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global beverage company in Singapore is seeking a Paralegal to support Intellectual Property and corporate secretarial tasks. The ideal candidate has at least 5 years of relevant experience, excellent organizational and stakeholder management skills. Responsibilities include maintaining trademark databases, filing documents, and providing corporate support across the APAC region.

Qualifications

• At least 5 years of relevant working experience, ideally with Corporate Secretarial experience.
• Fluent in English.
• Must have good organizational skills to manage demanding workload and priorities.

Responsibilities

• Support Intellectual Property/ Trademark related matters.
• Maintain database for trademarks and intercompany TM/ Sourcing related documents.
• Support corporate secretarial matters for Heineken companies in APAC.

Skills

Excellent writing & presentation skills

Information gathering and interpreting skills

Stakeholder management

Education

Degree or Diploma in Law or Paralegal studies

Job description

Paralegal

Job Purpose:

Our Heineken Legal ambition is to provide pro-active and practical advice to enable and protect HEINEKEN’s sustainable growth. The Paralegal is expected to support the ambition by:

• Supporting Intellectual Property/ Trademark related matters
• Maintaining database for trademarks and intercompany TM/ Sourcing related documents
• Filing of documents
• Supporting corporate secretarial matters
• Reviewing template documents

Key Accountabilities & Responsibilities

1. 1. Supporting Intellectual Property/ Trademark related matters
   • Prepare documents for signing and sending for notarization
   • Assist in processing invoices for IP matters
   • Assist in retrieving such documents when required
2. 2. Maintaining database for trademarks and inter company TM/ Sourcing related documents
   • Keep track of intercompany agreements in the APAC region
   • Assist in providing list of trademarks for TMLAs
3. 3. Filing of documents – Trademarks related documents, contracts, etc
4. 4. Supporting corporate secretarial matters
   • Ad hoc cosec support in respect of Heineken companies in Singapore, HK, Australia, BVI, including preparation/ co-ordination for preparation of resolutions for capital injections, granting of proxy for representatives to attend & vote at shareholder meetings, issuing letters of financial support
   • Affixation of common seal (in respect of Singapore companies)
   • Instructing & liaising with external cosec service providers
   • Ad hoc purchase of company information e.g. company searches, register of shareholders
   • Coordinating with Heineken companies in respect of director appointments, including preparing notification letters to JV partners
   • Internal co-ordination of supporting documents for director appointments, preparing and coordination of signing of resolutions & other ad-hoc corporate secretarial requests for all Heineken APAC companies
   • Arranging for notarization & legalization of documents
   • Maintain APAC group structure org charts and list of Directors for Heineken APAC companies
5. 5. Reviewing and advise on template documents - NDA, Service/Supply Agreements etc

Qualifications and Experience

• Education: Degree or Diploma in Law or Paralegal studies
• Years of experience: At least 5 years of relevant working experience ideally with Corporate Secretarial (CoSec) experience; Those with in-house paralegal or legal executive experience or from reputable commercial law firms are encouraged to consider.
• Language Requirement: Fluent in English
• Specific Knowledge/skills:
• Excellent writing & presentation skills
• Information gathering and interpreting skills
• Adopt an agile mindset, be digitally adept
• Ability to manage problems, challenges and issues effectively and on time
• Stakeholder management
• Must have good organizational skills to manage demanding workload and priorities

#HEINEKEN #DoSomethingThatMatters #DSTM