PA to CEO and Executive Assistant

CELLRESEARCH CORPORATION PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

CellResearch Corporation is seeking an Executive Assistant to support the CEO and executive team in managing office operations and personal assistance. The ideal candidate has strong organizational skills and a minimum of five years of experience in a similar role. Key responsibilities include managing schedules, organizing travel, and coordinating events, while ensuring effective communication within the company. This role offers a dynamic work environment and the chance to contribute to innovative health solutions.

Qualifications

• Minimum 5 years of experience as an Executive or Personal Assistant.
• Proficient in MS Office, Teams, Zoom, and Dropbox.
• Excellent spoken and written English.

Responsibilities

• Support the CEO with daily tasks, managing calendars and travel arrangements.
• Coordinate conferences and events globally.
• Handle correspondence and maintain office filing systems.

Skills

Organizational skills

Tech-savviness

Interpersonal skills

Communication skills

Problem-solving

Education

Diploma or Degree

Tools

MS Office

Teams

Zoom

Dropbox

Job description

Job Description & Requirements

About The Company

CellResearch Corporation (CRC) was founded in 2002 as a contract research provider focusing on skin cells. In 2004, the company discovered that the umbilical cord lining of mammals is an abundant source of mesenchymal and epithelial stem cells. Today, the company owns this technology through patents and holds rights to commercialize it globally.

CellResearch Consumer Health, a subsidiary of CRC, produces innovative skin and hair care products using cord lining stem cell media. These products are used in medical clinics and at home for anti-aging skincare, distributed worldwide.

CRC's partner, Cordlife, offers parents the opportunity to bank their child's umbilical cord tissue, with the largest licensed bank globally. As cell therapies develop, Cordlife can expand stem cells from banked cord tissue for various uses.

The Executive Assistant supports the CEO and executive team, managing office operations and providing personal assistance to the CEO and family.

About The Position

The ideal candidate has previous experience as an Executive Assistant, with strong organizational skills, tech savviness, and expertise in managing travel arrangements.

Job Responsibilities

1. Support the CEO with daily tasks, managing calendars, meetings, venue bookings, and logistics across multiple time zones.
2. Organize extensive travel, including visa applications, health declarations, flight bookings, transportation, accommodation, and detailed schedules.
3. Keep the CEO informed of urgent issues, ensuring follow-up and appropriate redirection.
4. Document event requests and objectives, adhering to budget constraints.
5. Coordinate conferences and events globally, working with vendors and managing logistics.
6. Assist with the Annual Investors Conference and other off-site events, supporting overflow tasks.
7. Process travel expenses and reimbursements.
8. Greet visitors, prepare refreshments, and provide support as needed.
9. Manage correspondence, emails, and direct messages.
10. Handle incoming calls and direct them appropriately.
11. Coordinate with Finance on invoices, credit card statements, and billing.
12. Maintain office filing systems and update HR leave records.
13. Manage office vendors, maintenance, supplies, and building access arrangements.
14. Organize company events and handle personal matters for the CEO and family, including household and personal administrative tasks.

Skills and Qualifications

• Diploma or Degree in any discipline.
• Minimum 5 years of experience as an Executive or Personal Assistant to senior management.
• Proficiency in MS Office, Teams, Zoom, Dropbox.
• Excellent spoken and written English.
• Strong interpersonal, communication, and problem-solving skills.
• Highly organized, resourceful, and able to multitask under pressure.
• Proactive with a high level of initiative.
• Discreet, maintaining confidentiality.