PA for COO's office

PINKVILLA; Singapore; On-site; SGD 150,000 - 200,000; Full time

Job summary

PINKVILLA seeks a proactive and organized Personal Assistant to support the COO. This role requires experience in office management, logistics coordination, and excellent communication skills, ensuring efficiency in operations. Join a dynamic environment in the heart of the entertainment and lifestyle sector.

Qualifications

• 4+ years of experience as a Personal Assistant or in office management.
• Experience managing housekeeping teams and event logistics is a plus.

Responsibilities

• Manage inventory and supplies, ensuring smooth office operations.
• Coordinate logistics, plan meetings, and manage visitor appointments.
• Handle clerical and IT support tasks as needed.

Skills

Organizational skills

Multitasking

Attention to detail

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Job description

Job Title: Personal Assistant (COO's Office)Location: Andheri West - MumbaiExperience: 4-5 years of relevant experienceEmployment Type: Full-timeAbout UsPinkvilla is one of the largest digital websites in entertainment, lifestyle and fashion categories with 30 million unique users and 21 million social media followers.Job SummaryPinkvilla is seeking a highly organized and proactive individual as a PA to the COO to ensure the seamless operation of office activities. The role involves managing supplies, coordinating logistics, maintaining records, and providing support with various tasks. The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic work environment.Key Responsibilities Inventory and Supplies Management: Maintain inventory by checking stock levels, anticipating needs, and placing/expediting orders. Ensure smooth office operations by managing preventive maintenance, arranging repairs, and maintaining equipment inventories for Directors Office Management: Manage office registers and files. Ensure the cleanliness and upkeep of the Cabin space/ office by supervising day-to-day needs. Carry out general administrative duties such as filing, copying, printing, and scanning Documentation and Records: Create and update documentation, records, and databases as and when required. Maintain client files, contacts database, and the groups record-keeping needs. Logistics Coordination: Plan, coordinate, and manage logistics and events. Make travel arrangements for booking flights, hotels, cars, and restaurant reservations. Meeting and Visitor Coordination: Schedule and coordinate appointments and meetings. Attend to visitors and direct callers Clerical and Support Tasks: Handle moderately complex clerical, or technical issues under supervision, escalating complex matters when necessary. Provide IT assistance as required. Ad hoc Support: Deliver additional tasks as needed to ensure smooth operations.Requirements Bachelors degree in Business Administration or related field (preferred). Proven 4+ years of experience in a Personal Assistant or office management role. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Strong organizational and multitasking skills with attention to detail. Excellent written and verbal communication abilities. Experience managing housekeeping teams and event logistics is a plus. Ability to handle multiple priorities effectively and independently.,

Sign-in & see how your skills match this job

Sign-in & Get noticed by top recruiters and get hired fast