PA for CEO

VERTICAL INSTITUTE PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading ed-tech company is seeking an Executive Assistant to the CEO. This role offers mentorship and the opportunity to learn directly from the CEO while managing schedules, communications, and project tracking. Ideal candidates are detail-oriented, tech-savvy graduates ready to thrive in a dynamic environment.

Benefits

Mentorship from CEO

Competitive salary

Performance incentives

Course fee sponsorships

Flexible hybrid work

Qualifications

• 1-3 years of experience in executive support or project coordination roles.
• Excellent written and verbal communication skills.
• Ability to work in fast-changing environments.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Coordinate travel arrangements and logistics.
• Liaise with stakeholders on behalf of the CEO.

Skills

Communication

Organization

Detail-oriented

Proactive attitude

Tech-savviness

Education

Diploma or Degree in Business, Communications

Tools

Google Workspace

Slack

Notion/Airtable

Asana

Monday.com

Job description

About Vertical Institute

Vertical Institute prepares individuals for the jobs of tomorrow. We are at the forefront of tech education, providing cutting-edge courses to individuals eager to upskill and stay relevant in today’s rapidly changing world. We specialize in teaching in-demand skills and building the next generation of changemakers and inventors through our world-class tech courses in data analytics, AI, cybersecurity, UX/UI, and beyond.

Vertical Institute is accredited as an Approved Training Organisation (ATO) by SkillsFuture Singapore (SSG) and The Institute of Banking & Finance Singapore (IBF).

Job Description
This is a high-visibility, early-career opportunity for a sharp self-starter who wants to learn directly from the CEO of a fast-growing ed-tech company. You will streamline the CEO’s day-to-day schedule, keep key projects on track, and represent the CEO in communications with internal and external stakeholders.

Key Responsibilities

• Calendar & Meeting Management – Own the CEO’s calendar, schedule meetings, prepare agendas, take minutes, and track follow-ups.
• Travel & Event Logistics – Coordinate flights, accommodation, visas, and on-site logistics for local and overseas engagements.
• Inbox & Communications – Draft and filter emails or messages; liaise with senior partners, clients, and government agencies on the CEO’s behalf.
• Document Preparation – Create clean decks, briefs, and reports; maintain confidential files and trackers.
• Project Tracking – Monitor milestones for course launches, accreditation matters, and partnership initiatives; flag risks promptly.
• Research & Insights – Gather competitor or market intel, summarising insights in concise briefs.
• Team Liaison – Serve as the bridge between the CEO and cross-functional teams; organise town halls and culture events.
• Expense Management – Submit expense claims and assist Finance with reconciliations.
• Confidentiality – Handle sensitive information with absolute discretion and integrity.

Requirements

• Diploma or Degree in Business, Communications, or related field (fresh graduates welcome; internships supporting senior leaders are a plus).
• 1-3 years’ experience in an executive support, operations, or project-coordination role—startup or education exposure is advantageous.
• Excellent written & verbal communication; confident in drafting succinct emails and presentations.
• Superb organisation and prioritisation skills in fast-changing environments.
• Tech-savvy: comfortable with Google Workspace, Slack, Notion/Airtable, and basic data analysis in spreadsheets.
• Meticulous attention to detail and a proactive, can-do attitude.
• Willingness to handle occasional after-hours requests when urgent matters arise.

Nice-to-Have

• Experience using project-management tools (e.g., Asana, Monday.com).
• Basic design sense for refining slides or collateral.

What You’ll Get

• Mentorship and direct exposure to strategic decision-making at C-suite level.
• A mission-driven culture that values continuous learning and rapid growth.
• Competitive salary, performance incentives, and course fee sponsorships.
• Flexible hybrid work.