PA cum Office Manager (Hybrid / FinTech)

CORESTAFF PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to provide essential support in a dynamic office environment. This role involves managing diaries, organizing travel, and maintaining documentation systems. You will also assist with personnel administration and office management tasks, ensuring smooth operations. Ideal candidates will have a diploma or degree in HR or Business Administration and possess strong organizational skills. Join this forward-thinking firm and contribute to its success in the fintech sector while enjoying a collaborative and supportive work atmosphere.

Qualifications

• 3-5 years of experience providing PA and office support.
• Strong organization and multitasking skills.

Responsibilities

• Maintain diary and arrange meetings and appointments.
• Organize complex travel arrangements and handle confidential materials.
• Monitor office supplies and liaise with vendors.

Skills

Organizational Skills

Detail-oriented

Multitasking

Education

Diploma in HR

Degree in Business Administration

Job description

A global fintech firm providing investor communications, trade processing, and regulatory solutions, with a key presence in Singapore supporting clients across Asia-Pacific in areas such as post-trade processing, proxy voting, regulatory reporting, and wealth management platforms.

Location: Raffles MRT

Contract Role : 3 - 6 months

Job Responsibilities:

Personal Assistant

• Maintain diary, arrange meetings, appointments and provide reminders
• Organise complex travel arrangements
• Collate reports, presentations, and briefs occasionally
• Handle confidential and sensitive materials
• Develop and carry out an efficient documentation and filing system
• Support ad hoc projects from time to time

Personnel Administration

• Set up and maintain all employee insurance matters – Claims, renewals etc.
• Circulate medical and dental panel clinics listing
• Execute and support HR processes related to staff on-boarding and exit clearance
• Track and follow through work pass applications, renewals, cancellations, where applicable
• Update and circulate staff contact listing
• Organise staff birthday gatherings / office events
• Assist with expense claims for the frequent travelers
• Help with logistics associated with company and client related activities

Office Management

• Monitor office and pantry supplies
• Office equipment and pantry supplies procurement
• Liaison with facility management vendors
• Liaison with courier services

Job Requirements:

• At least Diploma / Degree in relevant field (HR/Business Administration)
• At least 3 to 5 years of providing PA and office support
Good organization, detail-oriented, and multitasking skills

How to Apply:

Qualified or interested candidates, please submit your updated resume by using the 'Apply Now' Button

We regret to inform that only shortlisted candidates would be notified.

Foong Sue Lee ( Sophia )

Registration Number: R24119357
EA License Number: 18C9027