Operations Support & Admin Executive

PLAZA PREMIUM LOUNGE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in airport hospitality seeks an operational support specialist to assist the Regional General Manager (RGM) with various tasks. The role entails coordinating management reports, managing travel arrangements, and ensuring smooth operations. You will be responsible for maintaining the RGM's office and facilitating communications with stakeholders to enhance productivity and identify business collaboration opportunities.

Qualifications

• Support the RGM in planning and organizing operational functions.
• Act as a liaison to ensure timely communication.
• Manage end-to-end travel arrangements.

Responsibilities

• Coordinate and consolidate management reports.
• Provide logistical support for visitors.
• Implement process enhancements.

Skills

Problem-solving

Communication

Coordination

Budget planning

Job description

• Support the RGM in planning, organizing and managing operational support functions

• Coordinate, consolidate management reports, ensuring accuracy and timely submission to relevant stakeholders

• Act as a liaison between the RGM and internal/external stakeholders to ensure timely communication and task completion

• Build good rapport and network with external stakeholders to identify opportunities for business collaborations, co-marketing and Personal relations leverage

• Manage end-to-end travel arrangements for RGM and other employees, including flight bookings, hotel reservations, transport coordination and expense management- demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Prepare and submit expense claims, travel claims, reports for your superior.

• Provide on-ground logistical support for visitors such as transport coordination, airport visitor pass application, etc.

• Ensure seamless operations of RGM’s office by providing support to business units on operational needs

• Perform General Office administrative duties include attending walk-ins, courier arrangement, management of stationery and pantry supplies, maintenance of office equipment, telephone system and cleanliness of the office.

• Purchase and allocate supplies and equipment with careful budget planning, maintain a clear inventory

• Oversee the maintenance and repair of office facilities to ensure they remain safe, secure and well maintained

• Initiate and implement process/ productivity enhancements where possible

• Lead and coordinate general and administrative tasks

• Undertake any additional responsibilities or projects as assigned