Operations Support & Admin Executive

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in drilling is seeking an Administrative Support for the RGM. This role involves coordinating management reports, arranging travel, and providing logistical support while ensuring office operations run smoothly. Ideal candidates have a Diploma in Business Administration and 2-3 years of experience in administration, with strong organizational and communication skills.

Qualifications

• 2-3 years' experience in supporting senior management and office coordination.
• Ability to manage sensitive information discreetly.
• High degree of professionalism.

Responsibilities

• Support the RGM in planning and managing operational functions.
• Coordinate management reports and ensure timely submission.
• Manage travel arrangements and provide logistical support.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Education

Diploma in Business Administration

Job description

Job Description

• Support the RGM in planning, organizing and managing operational support functions
• Coordinate, consolidate management reports, ensuring accuracy and timely submission to relevant stakeholders
• Act as a liaison between the RGM and internal/external stakeholders to ensure timely communication and task completion
• Build good rapport and network with external stakeholders to identify opportunities for business collaborations, co-marketing and Personal relations leverage
• Manage end-to-end travel arrangements for RGM and other employees, including flight bookings, hotel reservations, transport coordination and expense management- demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Prepare and submit expense claims, travel claims, reports for your superior.
• Provide on-ground logistical support for visitors such as transport coordination, airport visitor pass application, etc.
• Ensure seamless operations of RGM’s office by providing support to business units on operational needs
• Perform General Office administrative duties include attending walk-ins, courier arrangement, management of stationery and pantry supplies, maintenance of office equipment, telephone system and cleanliness of the office.
• Purchase and allocate supplies and equipment with careful budget planning, maintain a clear inventory
• Oversee the maintenance and repair of office facilities to ensure they remain safe, secure and well maintained
• Initiate and implement process/ productivity enhancements where possible
• Lead and coordinate general and administrative tasks
Undertake any additional responsibilities or projects as assigned

Job Requirements

• Diploma in Business Administration, Management, or related field
• Minimum 2-3 years of relevant experience in supporting senior management, administrative operations, or office coordination
• Exposure to regional coordination will be an added advantage
• Good organizational and multitasking abilities with strong attention to detail
• High level of discretion in managing sensitive and confidential information
• Strong interpersonal and communication skills with a high degree of professionalism
• Proactive and able to work independently with minimal supervision
• Flexible and adaptable to changing needs and priorities