Operations & Project Support Executive

KB ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A project management firm in Singapore is looking for a candidate to assist with project coordination and administration. Responsibilities include liaising with consultants, managing bookings, and issuing project reports. The ideal applicant will have strong organizational skills and experience in project-related environments. Join a dynamic team in a vital support role.

Responsibilities

• Liaising with consultants and freelance personnel for all projects.
• Assisting the project management team with mobilization and demobilization instructions.
• Arranging flights and hotel bookings for consultants.

Job description

Responsibilities

• LIAISING WITH CONSULTANTS AND FREELANCE PERSONNEL FOR ALL PROJECTS
• ASSISTING THE PROJECT MANAGEMENT TEAM WITH MOB & DEMOB INSTRUCTIONS
• ARRANGE FLIGHTS AND HOTEL BOOKINGS FOR CONSULTANTS
• FOCAL POINT TO RECEIVE PROJECTS REPORTS AND CHECKLISTS FROM CONSULTANTS
• ISSUANCE OF PROJECT REPORTS AND CHECKLISTS TO CLIENTS
• FILING REPORTS & CHECKLISTS INTO PROJECT FOLDERS INTO SERVER
• FORMAT/QAQC & SPELL CHECK OF PROJECT REPORTS/CHECKLISTS FOR PROJECT MANAGER'S REVIEW
• RECEIVE/REVIEW/PROCESS & FILING OF PROJECT TIMESHEETS, EXPENSES CLAIMS FROM CONSULTANTS
• FOCAL POINT TO SUBMIT APPROVED TIMESHEETS & CLAIMS TO CLIENTS FOR APPROVAL
• MAINTAIN & UPDATING OF PROJECT TRACKING SPREADSHEET
• LIAISING WITH FINANCE DEPARTMENT ON INVOICING TO CLIENTS
• ATTEND TO INCOMING CALLS IN THE OFFICE (REDIRECT CALLS AS REQUIRED)
• MAINTAIN THE TECHNICAL LIBRARY
• COLLECTION AND SORTING OF MAILS
• COMPILING MONTHLY QHSE STATISTICS
• ASSIST QAQC WITH INTERNAL/EXTERNAL AUDITS