OPERATIONS MANAGER

M. BOSE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A construction company in Singapore is seeking an experienced administrative professional to manage office operations, coordinate meetings, and support various departments. The ideal candidate has strong communication skills and at least 1-2 years of relevant experience in an administrative role. This position offers an opportunity to contribute to the efficiency of office functions while maintaining professional standards.

Qualifications

• Proven experience in an administrative or executive assistant role.
• Minimum 1-2 years relevant working experience.
• Professional demeanour and strong interpersonal skills.

Responsibilities

• Manage and organize office operations and procedures.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and other documentation.

Skills

Administrative experience

Excellent communication skills

Attention to detail

Problem-solving skills

Teamwork

Task prioritization

Interpersonal skills

Calendar management

Job description

• Manage and organize office operations and procedures (e.g. filing systems, correspondence, scheduling).
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and other documentation as needed.
• Maintain and update company records, databases, and filing systems.
• Handle internal and external communications, including email and phone inquiries.
• Support HR and Sales departments with administrative tasks.
• Liaise with vendors, service providers, and office staff to ensure smooth office operations.
• Assist in the onboarding process of new employees.
• Maintain office supplies inventory and place orders as necessary.
• Ensure adherence to company policies and confidentiality of sensitive information.
• Any others ad-hoc duties assigned.

Skills and Experience:

• Proven experience in an administrative or executive assistant role.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Minimum 1-2 years relevant working experience.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanour and strong interpersonal skills.
• Experience with calendar management and event coordination.