Operations Executive (Urgent | East)

Spectrum Audio Visual Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the audiovisual industry is looking for a reliable Operations Support Executive. This role involves managing day-to-day operations, including sales order processing, purchasing coordination, and project documentation. The ideal candidate should possess strong organizational skills and proficiency in Microsoft Excel, along with a diploma in any discipline and prior experience in a related field.

Qualifications

• Possess at least Diploma in any discipline.
• Prior experience in operations support, order processing, or project coordination preferred.
• Proficient in Microsoft Office (especially Excel).

Responsibilities

• Manage sales and purchase orders, issue delivery orders and invoices.
• Organize and maintain all relevant project documents.
• Coordinate with cross-functional teams to support project execution.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Education

Diploma in any discipline

Tools

Microsoft Excel

Job description

We are looking for a reliable and detail-oriented Operations Support Executive to assist with the day-to-day operations of our projects and order management processes. The role involves managing sales and purchase orders, issuing delivery orders and invoices, and ensuring all project documentation is accurately maintained and up to date.

Key Responsibilities:

• Sales Order Processing:

• Accurately enter and manage sales orders in the system.

• Coordinate with the sales team and project team to verify customer requirements and order details.

• Purchasing Coordination:

• Create and track purchase orders to suppliers.

• Follow up to ensure timely delivery of materials or services.

• Logistics and Billing:

• Prepare and issue Delivery Orders (DO) and Invoices in accordance with fulfillment schedules.

• Support logistics arrangements to meet project timelines.

• Project Documentation:

• Organize and maintain all relevant project documents including quotations, POs, DOs, and invoices.

• Ensure documentation is complete, accurate, and properly filed for internal tracking and audit purposes.

• Internal Coordination:

• Liaise with cross-functional teams such as sales, procurement, warehouse, and finance to support smooth project execution.

• Provide administrative and operational assistance to ensure seamless end-to-end order processing.

Requirements:

• Possess at least Diploma in any disciple.

• Prior experience in operations support, order processing, or project coordination preferred.

• Proficient in Microsoft Office (especially Excel)

• Strong organizational skills with high attention to detail and accuracy.

• Good communication and interpersonal skills.