Operations Executive – Import & Export

LOGISTICS 9 PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic offshore trading company in Singapore is seeking an Operations Executive to coordinate shipments, manage documentation, and communicate with international clients. This role requires proficiency in Microsoft Excel and fluency in English and Mandarin. The ideal candidate will thrive in a fast-paced environment with growth opportunities in a supportive team culture.

Benefits

Work-life balance

Growth opportunities

Supportive team culture

Convenient location next to MRT

Qualifications

• Minimum 2 years’ experience in operations, administration, or logistics coordination.
• Strong organizational and multitasking skills.
• Detail-oriented and comfortable in a fast-paced environment.

Responsibilities

• Track and monitor shipments and delivery schedules.
• Prepare and manage trade documents: invoices, sales orders, and contracts.
• Liaise between Latin American clients and the China operations team.

Skills

Microsoft Excel

Fluent English

Proficient Mandarin

Organizational skills

Multitasking

Proficiency in Spanish

Job description

Company: Logistics 9 Pte Ltd
Location: 320 Serangoon Road, Centrium Square (Next to Farrer Park MRT)
Employment Type: Full-Time
Salary Range: $2,500 – $4,000/month (commensurate with experience)
Start Date: Immediate

About Us

Logistics 9 Pte Ltd is a dynamic and growing offshore trading company, with operations headquartered in Yiwu, China. We specialize in international sourcing, export logistics, and supply chain coordination—serving a diverse range of clients across Latin America, including Argentina, Paraguay, and Mexico.

As a Singapore-registered SME, we are committed to fair employment practices and a collaborative work environment.

Role Overview

We are hiring an Operations Executive to support the coordination of shipments, order management, and communication across our global network. This role is essential to ensure timely and accurate handling of documentation, trade processes, and client servicing.

The ideal candidate is detail-oriented, proficient in Excel, and able to communicate effectively with our team in China and clients around the world.

Key Responsibilities

Shipment & Operations Coordination

• Track and monitor shipments, container loading, and delivery schedules
• Coordinate closely with our China team to ensure timely dispatch of goods
• Proactively follow up on orders and resolve any logistical delays

Documentation & Reporting

• Prepare and manage trade documents: invoices, sales orders, quotations, packing lists, and contracts (templates provided)
• Maintain accurate records in Excel and cloud-based storage
• Update shipping schedules and ensure proper version control of documents

Global Communication

• Liaise between Latin American clients and our China operations team
• Use communication platforms such as Slack, WeChat, and Email for daily coordination
• Translate client communications (when in Spanish) using tools such as Google Translate to support clear internal communication
• Ensure professional and timely updates are shared with all stakeholders

Requirements

• Minimum 2 years’ experience in operations, administration, or logistics coordination
• Proficient in Microsoft Excel (using templates, formulas, and maintaining databases)
• Language Proficiency:
  English – Fluent (required for internal and client communication)
  Mandarin – Proficient (required to coordinate with our China-based team and suppliers)
  Spanish – Advantageous but not required; tools and training will be provided to communicate with our clients in Latin America and other Spanish speaking countries.
• Strong organizational and multitasking skills
• Proactive, detail-oriented, and comfortable working in a fast-paced environment

Why Join Us?

• Work-Life Balance: Monday to Friday, 9AM to 6PM; Saturday work-from-home for any urgent matters (laptop provided)
• Growth Opportunities: Be part of a fast-growing company with potential for career advancement
• Supportive Team Culture: Inclusive and collaborative team with an international focus
• Convenient Location: Located beside Farrer Park MRT for easy commuting

How to Apply

If you’re looking to build a career in international trade and operations and thrive in a growing SME environment, we welcome your application.

Email your resume to: [e-mail]
Contact us at: [phone]

Fair Employment Statement

Logistics 9 Pte Ltd is an equal opportunity employer and is committed to fair and merit-based hiring. All applications will be considered fairly regardless of age, race, gender, nationality, religion, marital status, family responsibilities, or disability, in line with the Tripartite Guidelines on Fair Employment Practices in Singapore.