Operations Executive

College of Allied Educators Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading college in Singapore is seeking an Operations Manager to oversee operational readiness and manage HR and vendor relationships. The successful candidate will have experience in the education sector, strong leadership skills, and be proficient in Microsoft Office. This role involves budget management, liaising with authorities, and improving operational processes to support the college's mission.

Qualifications

• Preferred: Diploma in Accounting / Business / Management.
• Experience in education sector is advantageous.
• Strong leadership and management skills are essential.

Responsibilities

• Improve operational systems and processes for college operations.
• Manage HR functions and maintain office policies.
• Coordinate purchases of IT and office equipment.

Skills

Leadership

Management

Interpersonal skills

Microsoft Office

Attention to detail

Education

Diploma in Accounting / Business / Management

Job description

Job Description and Requirements of Operations Manager

Reporting Lines:

This position reports directly to the College Director. The incumbent’s primary role is to ensure the operations readiness of the college, which mainly include managing the college HR, liaising with regulatory authorities and vendors, creating organizational budgets in collaboration with the College Director and other misc. tasks.

Duties and Responsibilities

• Improve the operational systems, processes and policies in support of college operations - specifically, support better management reporting, information flow and management, business process and organizational planning;

• Responsible for the HR function of the College and to maintain office policies as necessary;

• Main point of contact with all regulatory authorities;

• Manage relationships with vendors, service providers, and landlord;

• Coordinate purchases of all IT and office equipment;

• Manage contract and price negotiations with office vendors, service providers and office lease;

• Manage office operational budget, ensure accurate and timely reporting;

• Provide general support to visitors;

• Assist the College Director or its appointed designate for the conduct of quality audits by external regulatory agencies regarding student enrolment and student documentation.

Requirements

• Candidate with a Diploma in Accounting / Business / Management would be preferred;

• Experience in the education sector would be an advantage;

• Strong leadership and management skills with good interpersonal skills;

• Be able to work in a fast-paced environment while being meticulous;

• Detailed-oriented, independent, meticulous and able to multi-task in a fast-paced environment;

• Team player with strong written communication skills;

• Proficient in Microsoft Office applications;

• Familiarity with the EduTrust and WSQ Frameworks would be an advantage, though not mandatory.

Interested applicants please do indicate clearly the following information in your resume:

• Academic qualifications;

• Current & past working experience; Current & expected salary; Reasons(s) for leaving;

• Availability to commence work.

We regret that only short listed candidates will be notified. All applications will be treated with the strictest care and confidence. With your submission of your application and resume, it is deemed that you have agreed and given permission for us to collect, use, retain, and disclose your personal information for the purpose of the job application.