OPERATIONS EXECUTIVE

PUREGOLD.SG PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local operations firm in Singapore is seeking an Operations Executive to oversee daily operations, manage inventory levels, and perform various administrative duties. The ideal candidate has a diploma with 5-7 years of relevant experience, proficiency in Microsoft Office, and strong interpersonal skills. Join a dynamic team to enhance operational efficiency.

Qualifications

• 5-7 years of relevant experience.
• Experience as an Operations Executive or in a similar role.

Responsibilities

• Oversee daily operations and enforce Company Policies and Procedures.
• Perform routine administrative duties and maintain data accurately.
• Order, ship, and receive supplies and equipment.
• Conduct quality inspections and manage inventory levels.

Skills

Excellent interpersonal skills

Strong analytical abilities

Clear communication skills

Strong problem-solving skills

Multitasking skills

Education

Diploma or equivalent

Tools

Microsoft Office applications

Job description

Responsibilities:

• Work closely with the Operations Manager to oversee daily operations and enforce Company Policies and Procedures within the office.
• Perform routine administrative duties, update and maintain data and records accurately. Serve as backup to other office personnel as needed.
• Assist visitors with information or referrals. Handle correspondence and emails from customers and clients.
• Order, ship, and receive supplies and equipment; organize and maintain materials for accessibility. Conduct monthly inventory control and reconciliation.
• Create and prepare replenishment orders, coordinate with 3PL for picking and tracking until goods are issued.
• Conduct quality and final inspections, ensure items are labeled and stored correctly in designated areas.
• Monitor inventory levels, report product status, especially for out-of-stock or high inventory items.
• Maintain current inventory levels, track orders, investigate issues, and assist with monthly stocktaking.
• Perform ad-hoc duties as assigned by the Operations Manager.

Requirements:

• Diploma or equivalent with 5-7 years of relevant experience.
• Proficient in Microsoft Office applications.
• Experience as an Operations Executive or similar role.
• Excellent interpersonal skills, with strong analytical abilities and clear communication skills in both written and verbal formats.
• Ability to meet different expectations, predict, understand, and manage own and others’ emotions for effective communication.
• Good work attitude, reliable, flexible, enthusiastic, helpful, and self-motivated.
• Positive, proactive, with strong organizational skills, capable of prioritizing, meticulous attention to detail, and high accuracy.
• Strong problem-solving skills, ability to work independently with minimal supervision.
• Discretion, integrity, loyalty, trustworthy and reliable in handling sensitive and confidential information.
• Multitasking skills, able to meet multiple deadlines and handle various tasks simultaneously.
• Resourcefulness, using available resources effectively to find solutions.
• Team player, able to work effectively across organizational levels and build relationships quickly.