Operations Executive

iHarvest Wealth Management Pte. Ltd.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

iHarvest Wealth Management Pte. Ltd. in Singapore is seeking an Operations Specialist to coordinate daily processes and support onboarding of clients, advisors, and partners.

You will maintain records, work with internal teams to resolve issues, and identify improvements to boost productivity and service quality. The role requires detail orientation, strong communication, and a proactive mindset in a fast-paced financial services environment.

Qualifications

• Bachelor's degree in Business Administration, Operations Management, Finance, Management, or related field.
• 2–3 years of related work experience.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities and tight deadlines.
• Proficiency in Excel and Word.

Responsibilities

• Coordinate and manage daily operational processes to ensure smooth business operations.
• Support onboarding for new clients, advisors, and partners by ensuring documentation is complete and compliant.
• Prepare, verify, and maintain operational records, reports, and documentation with accuracy.
• Monitor and follow up on operational workflows to ensure timely completion of tasks and service requests.
• Collaborate with internal teams, external partners, and service providers to resolve operational issues efficiently.
• Identify opportunities to improve operational processes and recommend solutions to enhance productivity and service quality.
• Assist in implementing new operational procedures, systems, and process improvements.
• Ensure compliance with internal policies, regulatory requirements, and company standards.
• Provide administrative and operational support for projects, events, and business initiatives as required.

Skills

Organizational skills

Analytical skills

Communication & interpersonal

MS Office (Excel & Word)

Education

Bachelor's degree in Business Administration / Operations / Finance / Management

Tools

Microsoft Office Suite

Job description

Job Description

• Coordinate and manage daily operational processes to ensure smooth business operations.
• Support the onboarding process for new clients, advisors, and business partners by ensuring all documentation is complete and compliant.
• Prepare, verify, and maintain operational records, reports, and documentation with accuracy.
• Monitor and follow up on operational workflows to ensure timely completion of tasks and service requests.
• Collaborate with internal teams, external partners, and service providers to resolve operational issues efficiently.
• Identify opportunities to improve operational processes and recommend solutions to enhance productivity and service quality.
• Assist in the implementation of new operational procedures, systems, and process improvements.
• Ensure compliance with internal policies, regulatory requirements, and company standards.
• Provide administrative and operational support for projects, events, and business initiatives as required.

Job Requirements

• Bachelor's Degree in Business Administration, Operations Management, Finance, Management, or a related field.
• Minimum 2 - 3 years related working experience
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and work effectively under tight deadlines.
• Good analytical and problem-solving skills.
• Strong communication and interpersonal skills with the ability to collaborate across departments.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• A proactive mindset with the ability to identify inefficiencies and recommend improvements.
• Experience in operations, administration in preferred.

Additional Notes

Do you enjoy bringing structure to processes, solving operational challenges, and ensuring everything runs smoothly behind the scenes?

Join us as an Operations Specialist, where you'll play a vital role in supporting the day-to-day operations of our business. You'll work closely with multiple departments to streamline processes, coordinate operational activities, and ensure excellent service delivery to both internal teams and clients.

This role is ideal for someone who is detail-oriented, highly organized, and enjoys improving efficiency in a fast-paced financial services environment.