Operations Executive

dentsu; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading agency is seeking an Operations Executive to support day-to-day operations, focusing on resource management, vendor tasks, and financial admin. This role requires strong organisational skills and a detail-oriented approach to ensure smooth operational workflows.

Qualifications

• 1-2 years of experience in an advertising, production, or creative agency environment.
• Strong communication and coordination skills.
• Self-motivated and dependable in a fast-paced environment.

Responsibilities

• Assist with finance-related admin including POs, invoicing, and budget tracking.
• Maintain accurate documentation for suppliers, talents, and production assets.
• Support resourcing logistics, including freelancer bookings and onboarding.

Skills

Organisational skills

Detail-oriented

Communication skills

Coordination skills

Job description

We’re looking for a highly organised and dependable Operations Executive to support on the day-to-day operations in the agency. The role is executional in nature, focusing on resource and vendor management, admin and financial operations. You’ll report to the Head of Production to help keep the agency running smoothly behind the scenes.

Key Responsibilities

• Assist with finance-related admin including POs, invoicing, and budget tracking
• Maintain accurate documentation for suppliers, talents and production assets
• Support resourcing logistics, including freelancer bookings, onboarding, and documentation
• Help maintain trackers and internal databases (e.g., freelancer lists, supplier contacts, budget records)
• Liaise with stakeholders (e.g., finance, creative, account management) to gather necessary operational info
• Support with vendor management tasks — collating quotes, managing paperwork, and ensuring compliance

Requirements

• 1–2 years of experience in an advertising, production, or creative agency environment (internships count!)
• Highly organised, detail-oriented, and comfortable with repetitive admin tasks
• Strong communication and coordination skills
• Interest in learning and running operational workflows and processes
• Self-motivated, dependable, and a calm presence in a fast-paced environment

Nice to Have

• Some familiarity with creative agency processes
• A love for operations, spreadsheets, and keeping things tidy behind the curtain