Operations Executive

INDIBA Asia; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An innovative company in logistics in Singapore is seeking an experienced Operations Executive to optimize operational processes and manage inventory. The ideal candidate will have a minimum diploma, at least 3 years of relevant experience, strong communication, and problem-solving skills. This role offers an opportunity to drive operational excellence in a fast-paced environment.

Qualifications

• Minimum Diploma with 3 years of relevant work experience.
• Customer-oriented with the ability to respond to different types of characters.
• Good communication skills, strong attention to detail, and problem-solving skills.
• Resilient and able to work effectively under pressure.
• A team player with a high level of commitment and flexibility.
• Ability to work independently with minimal supervision.
• Strong computer skills with experience in Microsoft Office.
• Detail-oriented with a high level of accuracy.
• Knowledge of shipping and logistics procedures, including customs clearance.
• Strong organizational and multitasking abilities.

Responsibilities

• Raise purchase orders and ensure timely order fulfillment.
• Monitor inventory levels and ensure stock availability.
• Prepare and organize shipping documents for export clearance.
• Liaise with vendors to secure competitive shipping rates.
• Prepare weekly reports for internal stakeholders.

Skills

Customer-oriented

Good communication skills

Problem-solving skills

Strong attention to detail

Organizational abilities

Multitasking abilities

Education

Minimum Diploma with 3 years of relevant work experience

Tools

Microsoft Office

Job description

We are seeking a dynamic and experienced Operations Executive to join our team. As an integral part of our organization, the Operations Executive will oversee and optimize our operational processes to ensure efficiency and effectiveness. We seek a highly motivated individual with a proven track record in operations management and a strategic mindset. If you are passionate about driving operational excellence and making a significant impact within a fast-paced environment, we invite you to apply for this rewarding opportunity.

Responsibilities

i. Purchasing and Order Processing Function:

1. Raise purchase orders to suppliers for stock replenishment as needed.

2. Process purchase orders and ensure timely and accurate order fulfillment.

3. Keep track of pending orders and update the status to stakeholders.

4. Follow up on delivery schedules and ensure on-time delivery is met.

5. Liaise with overseas counterparts for order dispatch and order accuracy.

6. Resolve discrepancies in a correct and timely manner.

7. Ensure materials ordered meet the minimum standards for remaining shelf life.

8. Verify order details, including product availability, pricing, and delivery terms.

ii. Logistics and Inventory Function:

1. Prepare and organize shipping documents required for export clearance.

2. Monitor inventory levels and ensure stock availability for order fulfillment.

3. Communicate and liaise with various internal and external parties and freight forwarding companies on all import and export shipments/orders.

4. Assist with warehouse logistics operations, including receiving, inventory control, and distribution of materials.

5. Liaise with logistics vendors to secure competitive shipping rates and ensure timely delivery of orders.

iii. Other Roles and Responsibilities:

1. Prepare weekly reports for internal stakeholders.

2. Assist in ad-hoc tasks assigned by management, supporting sales and operational functions.

3. Participate in process improvement initiatives and provide feedback to management.

Qualifications

• Minimum Diploma with 3 years of relevant work experience
• Customer-oriented with the ability to respond to different types of characters
• Good communication skills, strong attention to detail, and problem-solving skills
• Resilient and able to work effectively under pressure
• A team player with a high level of commitment and flexibility
• Ability to work independently with minimal supervision
• Strong computer skills with experience in Microsoft Office
• Detail-oriented with a high level of accuracy
• Knowledge of shipping and logistics procedures, including customs clearance and international shipping regulations
• Strong organizational and multitasking abilities