Operations Executive

SANTINO COFFEE SPECIALISTS PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading coffee specialists company is seeking an Administrative Support to assist the Head of Coffee. The role involves providing comprehensive administrative support, including calendar management, communications with teams, and organizing coffee project documentation. Ideal candidates should have a Diploma in Business Administration, excellent organizational skills, and a keen interest in the coffee industry.

Qualifications

• Minimum 2 years of experience in an administrative or executive support role.
• Strong organizational and communication skills.
• Interest in coffee or F&B industry is an advantage.

Responsibilities

• Provide administrative support to Head of Coffee including travel and calendar management.
• Prepare reports, presentations, and maintain filing systems.
• Coordinate communications with cross-functional teams.

Skills

Organizational skills

Time management

Communication

Detail-oriented

MS Office proficiency

Education

Diploma in Business Administration or related field

Job description

Key Responsibilities:

• Provide full administrative support to the Head of Coffee, including calendar management, travel arrangements, and meeting coordination

• Prepare reports, presentations, meeting minutes, and relevant coffee project documentation

• Assist in tracking and organizing coffee product development timelines, sampling, and feedback processes

• Coordinate internal communications with cross-functional teams (e.g., marketing, procurement, production)

• Maintain accurate filing systems, inventory lists, and supplier or vendor records related to coffee operations

• Support event planning, coffee tastings, and training logistics

• Follow up on action items and ensure timely completion of deliverables

• Handle other ad-hoc tasks or special projects as assigned by the Head of Coffee

Requirements:

• Diploma or equivalent in Business Administration or related field

• Minimum 2 years of experience in an administrative or executive support role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

• Detail-oriented, resourceful, and able to handle confidential information with discretion

• Interest or basic knowledge in coffee or F&B industry is an advantage