Operations Coordinator (Project)

Talents Recruiter Pte Ltd; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

Join a dynamic team at a forward-thinking company where you will play a pivotal role in supporting operations and project execution. This position offers a unique opportunity to enhance your skills in a collaborative environment, working closely with various departments to ensure seamless operations. You will assist in daily tasks, coordinate with vendors, and maintain compliance with company policies and regulations. If you are a proactive team player with strong communication skills and a knack for organization, this role is perfect for you. Embrace the chance to grow and make a significant impact on the company's success.

Qualifications

• Proficient in Microsoft Office tools.
• Relevant experience with ERP system and in construction industry is a plus.

Responsibilities

• Assist the Head of Operations with daily tasks in the Operations Department.
• Coordinate project executions and respond to customer issues promptly.
• Prepare tax invoices and financial reconciliation reports.

Skills

Microsoft Office

Communication Skills

Organization Skills

Multi-tasking

Education

Diploma or equivalent qualifications

Tools

Enterprise Resource Planning (ERP) System

Job description

Responsibilities:

• Assist the Head of Operations and Head of Operations Administration in all daily tasks and matters in the Operations Department.

• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.

• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.

• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.

• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.

• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.

• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.

• Maintain historical records for annual accounting and ISO audits.

• Undertake additional tasks and responsibilities when required or as instructed.

Requirement:

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.

• Have own car with valid license.

• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines.

• Relevant experience with ERP system and in construction industry will be an advantage.