Operations Associate

FCAP INVESTORS PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job description

Key Responsibilities

1. Treasury & Capital Management

• Monitor fund and management company bank accounts

• Prepare capital call and distribution notices in coordination with fund administrators

• Support the execution of payments related to investments, fees, and operating expenses

• Track capital contributions and unfunded commitments across multiple investors and funds

• Assist with FX and liquidity management for cross-border transactions

2. Fund Administration & Reporting

• Coordinate with third-party fund administrators for NAVs, capital account statements, and reconciliations

• Review capital activity (subscriptions, redemptions, distributions) and related reporting

• Reconcile fund and SPV accounts and ensure alignment with investment terms and LPA provisions

• Maintain investor registers, fund documents, side letters, and reporting calendars

• Assist with quarterly and annual investor reporting packages (performance, financials, portfolio updates)

3. Fund & Corporate Structure Oversight

• Maintain working knowledge of PE fund structures including Singapore VCC, Cayman LPs/SPCs, Delaware LPs, and holding SPVs

• Track fund structures, flow charts, ownership trees, and entity data (incorporation, UBOs, directors, etc.)

• Maintain a director/officer tracker, including changes in appointments across funds, SPVs, and management entities

• Support corporate secretarial duties including drafting resolutions, filing statutory changes, and liaising with service providers

4. KYC / AML Compliance (Basic Level)

• Collect and verify KYC documentation from investors, co-investors, and key portfolio company contacts

• Maintain and update KYC files in accordance with MAS AML/CFT guidelines

• Work with internal compliance or external partners to perform periodic reviews and risk classification

• Prepare documentation for fund launches or changes (e.g., Form 25, notifications to MAS)

5. General Administration

• Assist in coordinating internal and external meetings, deal closing logistics, and investor events

• Manage document control and archiving for legal, regulatory, and investment materials

• Liaise with auditors, tax advisors, banks, and fund service providers as needed

• Provide administrative support to senior management (e.g., travel, scheduling, meeting prep)