Operations Assistant

SKINLAB THE MEDICAL SPA PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in the wellness industry seeks a dedicated Operations Manager to oversee daily organizational activities, manage logistics, and facilitate events. The ideal candidate will ensure smooth operations and compliance with regulations while effectively coordinating with teams and vendors. If you possess strong management skills and a keen eye for detail, this is your opportunity to contribute to our growth and success.

Qualifications

• Experience in managing daily operations and logistics.
• Ability to coordinate events and collaborate with teams.
• Strong problem-solving skills and attention to detail.

Responsibilities

• Oversee daily operations and procurement activities.
• Coordinate logistics for internal and external events.
• Ensure compliance with safety protocols and regulations.

Skills

Operational Management

Logistics Coordination

Event Planning

Job description

Daily Operations Management

• Oversee and support the smooth day-to-day running of organizational activities, including handling minor repair work such as changing light bulbs, fixing door knobs, and coordinating basic maintenance needs
• Ensure all processes are followed efficiently and resources are used effectively
• Manage procurement, inventory planning, and office/facility maintenance needs

Facilitation of Events and Programs

• Plan, coordinate, and facilitate meetings, training sessions, and internal events
• Ensure all logistical needs—venue, materials, equipment—are prepared and in place
• Serve as the key contact during sessions to ensure smooth execution and address any issues

Logistics Coordination

• Plan and manage logistics for events, workshops, deliveries, and team activities
• Coordinate transportation, storage, and movement of materials or equipment
• Work with vendors to ensure timely and accurate delivery of goods, services, and maintenance
• Track and manage inventory levels to avoid shortages or overstocking

Vendor and Maintenance Coordination

• Act as the main point of contact for all vendor-related matters, especially regarding scheduled maintenance of equipment and facilities
• Liaise directly with vendors for maintenance works, reducing the need for manager involvement
• Oversee regular maintenance tasks including the annual replacement or inspection of the fire hydrant system
• Coordinate fire drills and ensure all staff are informed and prepared
• Liaise with building management to address facility-related issues and coordinate joint efforts when necessary
• Ensure service contracts and maintenance schedules are up to date and followed

License Applications and Renewals

• Handle all matters related to license applications and renewals required for business operations
• Liaise with relevant authorities, prepare necessary documentation, and track renewal deadlines to ensure compliance
• Maintain proper records of all licenses and certifications

Team Coordination and Administrative Support

• Provide operational and administrative support to the team and management
• Assist in scheduling, task coordination, and onboarding new team members
• Prepare documentation, meeting materials, and regular progress reports

Process Improvement and Reporting

• Identify and implement improvements to streamline processes and reduce inefficiencies
• Maintain up-to-date standard operating procedures (SOPs)
• Generate reports and provide insights on operations and logistics performance

Compliance and Safety Oversight

• Ensure compliance with company policies, safety protocols, and relevant regulations
• Support implementation of workplace safety measures and emergency procedures

Event Planning

• Support the planning and execution of internal and external events
• Handle logistics, scheduling, vendor coordination, and on-site support to ensure event success
• Work closely with various teams to align events with organizational goals and timelines