Operations and Administrative Executive/Personal Assistant

Harwin Asia Pte Ltd; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a highly organized and detail-oriented individual to oversee office administration and provide essential support to management. This role involves managing calendars, organizing meetings, and ensuring smooth operations within a fast-paced environment. The ideal candidate will possess strong communication skills in both English and Chinese, along with proficiency in Microsoft Office. Join this dynamic team and contribute to various projects while enhancing your professional growth in a supportive setting.

Qualifications

• Minimum Diploma in Business Administration or related field.
• 3+ years of administrative and secretarial experience.

Responsibilities

• Oversee day-to-day office administration for smooth operations.
• Provide secretarial support to management and coordinate meetings.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Multitasking

Education

Diploma in Business Administration

Job description

Key Responsibilities

• Oversee day-to-day office administration to ensure smooth operations.

• Provide comprehensive secretarial and administrative support to management, including board-related matters, meeting coordination, presentation reports and take minutes and follow up on action items to ensure timely completion.

• Manage management’s calendars, schedule appointments, and coordinate meetings and overseas business trips.

• Handle correspondence, including emails and phone calls, ensuring prompt responses.

• Maintain an organized filing system for easy access to up-to-date documents.

• Oversee facility management, including the maintenance of office equipment and supplies.

• Manage the procurement and administration of office supplies and pantry stock.

• Organize company events, staff activities, and handle corporate/staff gifts.

• Provide personal assistance to management when required.

• Support various projects and any other ad-hoc duties as assigned

Requirements

• Minimum Diploma in Business Administration or a related field.

• At least 3 years of administrative and secretarial experience, preferably with exposure to event management and management-level support.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong written and spoken communication skills in both English and Chinese

• Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment.

• Professional demeanor with a strong work ethic and discretion.

• Excellent interpersonal and communication skills.

• Ability to work independently while collaborating effectively with various teams.