Operations and Administrative Executive

The job description provides comprehensive details about the role and requirements, but it contains some redundancies and formatting issues that can be improved for clarity and professionalism.

Revised version:

Key Responsibilities

• Oversee day-to-day office administration to ensure smooth operations.
• Provide comprehensive secretarial and administrative support to management, including board-related matters, meeting coordination, presentation reports, and taking minutes; follow up on action items to ensure timely completion.
• Manage management’s calendars, schedule appointments, and coordinate meetings and overseas business trips.
• Handle correspondence, including emails and phone calls, ensuring prompt responses.
• Maintain an organized filing system for easy access to up-to-date documents.
• Oversee facility management, including maintenance of office equipment and supplies.
• Manage procurement and administration of office supplies and pantry stock.
• Organize company events, staff activities, and handle corporate/staff gifts.
• Provide personal assistance to management as required.
• Support various projects and perform any other ad-hoc duties as assigned.

Requirements

• Minimum Diploma in Business Administration or a related field.
• At least 3 years of administrative and secretarial experience, preferably with exposure to event management and management-level support.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and spoken communication skills in both English and Chinese.
• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
• Professional demeanor with a strong work ethic and discretion.
• Excellent interpersonal and communication skills.
• Ability to work independently and collaborate effectively with various teams.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: Appliances, Electrical, and Electronics Manufacturing