Operations Analyst

We are a prominent single-family office, seeking an Investment Operations Analyst to join a new team in Singapore to manage a diversified multi-asset investment portfolio for the family. We are looking for an experienced individual to support the team in the administration of funds, performance reporting, and wider operational support.

The Role

Our team is small, so you will need to be flexible, pragmatic, and solutions-oriented. You will be responsible for investment administration, specifically investment performance reporting, investment execution, and custodian management. Main responsibilities include:

Investment Performance Reporting

• Prepare standard monthly performance reports including collation of external investment manager reports and valuation statements
• Prepare quarterly performance reports, updating IRRs and multiples for illiquid funds
• Reconcile performance reports to custodian statements and management accounts
• Collate capital call/distribution notices and update illiquid funds records. Reconcile outstanding commitments and capital call amounts to the actual notices
• Prepare monthly reconciliation of cash flows to investment movements
• Prepare ad-hoc performance analyses including asset class attribution and external benchmark comparisons
• Use Bloomberg to acquire market or index data

Investment Execution

• Follow through on investment decisions ensuring accurate and timely execution by brokers and custodians
• Coordinate investment execution, e.g., completing subscription forms, compiling KYC documentation, and obtaining director signatures
• Liaise with the custodian to instruct investment subscriptions and ensure cash settlement
• Collate and review contract notes received directly from the fund's administrator and/or the custodian
• Manage transactions during the life of an investment, e.g., capital calls

Custodian Management

• Liaise with the custodian to ensure the provision of timely and accurate data on investments, including valuations for group financial reporting
• Review data input in the custodian's custody/reporting system
• Reconcile fees charged by the custodian

General

• Liaise with members of the CFO team to support any audits of investment activities
• Develop and maintain positive working relationships across the company and other family office entities
• Commit to developing yourself within your role, undergoing training where necessary
• Proactively promote and maintain high standards at work, taking the initiative to resolve issues or draw attention to areas that don't meet standards

Requirements

Skills, Knowledge & Experience:

• Strong academic background with demonstrated analytical capabilities, detail-oriented, and excellent written and oral communication skills
• Candidates undertaking or having completed professional studies (e.g., CISI IOC) are preferred
• Advanced Excel skills and good knowledge of Microsoft Office
• Experience with Solovis portfolio management system is helpful but not essential
• Experience in private markets is advantageous but not essential

Benefits

• Discretionary bonus scheme
• CPF Contributions
• Wellbeing flex fund
• Hospital & Surgical Cover
• Dental Insurance
• Personal Accident Cover
• Outpatient Clinical Insurance
• Life assurance
• 23 days holiday
• Employee Assistance Programme
• Access to product discounts
• Campus perks - free barista coffee and lunch
• Learning & Development allowance