Operations Administrator

WEFAA ROBOTICS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A transformative education technology company in Singapore is seeking an Operations Administrator to support business operations. Key responsibilities include coordinating between departments, supporting finance and compliance, and managing meetings. Ideal candidates will have a degree in Business Administration and 1-3 years of experience. Join us to work in an innovative educational environment and help shape the future of learning.

Benefits

Opportunities for growth and leadership

Collaborative work culture

Qualifications

• 1–3 years of experience in administrative or operations roles.
• Strong organizational and time management skills with attention to detail.
• Good written and verbal communication skills.

Responsibilities

• Coordinate daily business operations across departments.
• Liaise with finance team to handle invoices and payments.
• Schedule and prepare for internal/external meetings.
• Coordinate project deliverables with product and tech teams.

Skills

Organizational skills

Time management

Communication skills

Familiarity with Google Workspace

Education

Bachelor’s degree or diploma in Business Administration

Tools

Google Workspace

Excel

Job description

About Wefaa Robotics

At Wefaa Robotics, we are reimagining the future of learning through our flagship modular robot Smorphi and virtual platform Smorphi Imaginary. Our mission is to make robotics education accessible, hands-on, and transformative for learners across Asia. We collaborate with schools, governments, and industry partners to deliver impactful learning experiences through technology.

Role Overview

We are seeking a highly organized and proactive Operations Administrator to support the day-to-day running of our business operations. This role will serve as the operational backbone of the organization, ensuring smooth coordination between finance, compliance, product, and execution teams.

Key Responsibilities

Administrative & Operational Coordination

• Coordinate daily business operations across departments (product, outreach, logistics, finance).
• Maintain internal systems for task tracking, documentation, and inventory.

Finance & Compliance Support

• Liaise with finance team to handle invoices, payment coordination, and expense tracking.
• Assist in preparing documents, meeting minutes and records for audits, corporate filings, and compliance needs.

Team & Meeting Logistics

• Schedule internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Update senior management on a weekly basis through coordination with the internal teams.
• Support event coordination including training workshops and visits.

Partner & Project Support

• Coordinate with product and tech teams to track deliverables and logistics for ongoing projects.
• Act as a point of contact for partners and vendors for administrative and logistics queries.

What We’re Looking For

• Bachelor’s degree or diploma in Business Administration, Operations, or equivalent.
• 1–3 years of experience in administrative or operations roles, preferably in a startup or education environment.
• Strong organizational and time management skills with attention to detail.
• Good written and verbal communication skills.
• Familiarity with productivity tools (Google Workspace, Excel etc.).
• A team player who can work independently and take initiative.

Nice to Have

• Experience coordinating with schools, education institutions and partners.
• Prior exposure to education domain environments.

Why Join Us?

• Be part of a fast-growing team working on exciting education innovation.
• Gain exposure to outreach programs and corporate partnerships.
• Collaborative and mission-driven work culture.
• Opportunities for growth and leadership in operations.

How to Apply
Send your resume and a short cover note to [e-mail]
Subject Line: Application for Operations Administrator – [Your Name]