Operations Administration Associate

HAI SIA SEAFOOD PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A seafood company in Singapore is looking for a logistics coordinator to manage driver schedules and coordinate deliveries in conjunction with third-party logistics. The successful candidate will ensure timely issuance of stock and documentation while adhering to compliance regulations, requiring strong organizational and problem-solving skills in a fast-paced environment.

Benefits

Staff Meal

Transport from Jurong Fishery Port to Jurong East MRT station

Training and Development Opportunities

Profit-Sharing

Staff Discounts on Seafood purchases

Medical Benefits

Employee Referral Fee

Confirmation and CNY seafood Hampers

Responsibilities

• Schedule and deploy drivers in collaboration with the 3PL provider, matching delivery requirements and optimizing route efficiency.
• Coordinate closely with warehouse teams to prepare and release picked seafood stock for outbound delivery.
• Prepare and validate delivery documentation—delivery orders, packing lists, and ensure signatures and timestamps are captured.
• Proactively resolve logistics issues by coordinating with warehouse, 3PL, and drivers.
• Update De-track system with dispatch details, stock movements, and delivery confirmations.
• Work closely with procurement, warehouse operations, customer service, and finance to streamline order fulfillment.

Job description

Work Time Profile:

5.5-day work week,

Monday to Friday, 8.00AM to 4.00PM

Sat 9.00AM to 1.00PM

Company Benefits:

• Staff Meal
• Transport from Jurong Fishery Port to Jurong East MRT station
• Training and Development Opportunities
• Profit-Sharing
• Staff Discounts on Seafood purchases
• Medical Benefits
• Employee Referral Fee
• Confirmation and CNY seafood Hampers

Job Description:

1.Driver & 3PL Coordination
• Schedule and deploy drivers in collaboration with the 3PL provider, matching daily
delivery requirements and optimizing route efficiency
• Liaise continuously with 3PL partners to confirm driver availability, appointment slots, and
transport arrangements
• Maintain communication with drivers—via phone, messaging, or dispatch systems—to
manage any changes, delays, or exceptions on the delivery schedule
• Track delivery status in real time and update internal stakeholders and customers on any
deviations
2. Warehouse Stock Issuance
• Coordinate closely with warehouse teams to prepare and release picked seafood stock
for outbound delivery
• Ensure all orders are accurately picked, palletized, and loaded in sync with 3PL driver
schedules
• Supervise and authorize stock issuance, validating item counts and quality before
handover
3. Documentation & Reporting
• Prepare and validate delivery documentation—delivery orders (DOs), packing lists,
PODs—and ensure signatures and timestamps are captured
• Check and tally all logistics invoices to ensure completeness
• Generate daily dispatch schedules and status reports for logistics, warehouse, and sales
teams
4. Issue Management & Compliance
• Proactively resolve logistics issues (e.g., stock discrepancies, loading errors, driver
delays) by coordinating with warehouse, 3PL, and drivers
• Monitor and enforce compliance with food safety and cold-chain standards during loading
and transport, flagging non-conformances promptly.
5. System Administration
• Update De-track system with dispatch details, stock movements, and delivery
confirmations
• Maintain close communication with Customer success team on invoice generation and
driver handover
6. Cross-Functional Collaboration
• Work closely with procurement, warehouse operations, customer service, and finance to
streamline order fulfilment and resolve cross-department issues
• Communicate regular updates to internal teams on driver schedules, expected delivery
times, and any exceptions