Operations & Admin Support

Ideation Studio; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic boutique consultancy in Singapore is seeking an Operations & Admin Support team player. This role involves managing general office tasks, supporting advertising operations, and maintaining project documentation. Ideal candidates will possess strong communication skills, proficiency in Microsoft Office, and a keen interest in the media and advertising fields. A collaborative work environment with growth opportunities awaits you.

Benefits

Hands-on exposure to retail media

Opportunity for growth into sales and planning roles

Dynamic work environment with mentorship

Qualifications

• Strong communication skills in English.
• Proficient in Microsoft Office.
• Highly organized with good time management.
• Willingness to learn and strong team player.
• Interest in media, retail, digital marketing, or advertising.

Responsibilities

• Handle general office administration.
• Maintain project documentation and reports.
• Assist with vendor management and procurement.
• Support finance admin and bookkeeping.
• Assist with campaign implementation on CMS platforms.

Skills

Strong communication skills (written and verbal)

Proficient in Microsoft Office

Time management

Multitasking ability

Interest in media and advertising

Education

GCE A-Level or equivalent

Tools

Excel

PowerPoint

Monday.com

SAP

Salesforce

Job description

About Ideation Studio

Ideation Studio is a dynamic boutique consultancy specialising in new media, retail media innovation, and strategic growth solutions. Our expertise spans events and sponsorships, strategic planning, brand development, marketing communications, and digital engagement across emerging platforms. With a deep focus on evolving consumer landscapes, we turn bold ideas into actionable outcomes — empowering clients to drive growth and stay ahead in a fast-changing market.

Role Overview

We are looking for a reliable and meticulous Operations & Admin Support team player to support the daily operational, administrative, and advertising support functions of Ideation Studio. This role is ideal for someone who enjoys building structure, streamlining processes, and ensuring that everything behind the scenes runs smoothly.

In addition to general office and project coordination, you will play a key role in supporting advertising operations — including content scheduling via ad CMS platforms and campaign tracking.

Key Responsibilities

· Handle general office administration, including supplies, filing, and team logistics

· Maintain project and campaign documentation, contracts, and reports

· Assist with vendor management, procurement, and quotation follow-ups

· Assist with finance admin (e.g., invoice collation, petty cash tracking, basic bookkeeping support)

· Support campaign implementation through ad CMS platforms, including content scheduling, asset uploads, monitoring ad delivery, and proof of posting

· Assist in advertisement scheduling and booking coordination across campaigns

Requirements

· Strong communication skills (written and verbal) in English.

· Proficient in Microsoft Office, especially Excel and PowerPoint. Experience in platforms such as Monday.com, SAP, Salesforce preferred.

· Highly organised with good time management and multitasking ability.

· Positive attitude, willingness to learn, and a strong team player.

· Interest in media, retail, digital marketing, or advertising preferred.

· Minimum qualification: GCE A-Level or equivalent. Candidates with relevant work experience will be considered as well.

What You’ll Gain

· Hands-on exposure to the growing field of retail media in Singapore.

· Opportunity to grow into sales, planning, account management, or campaign operations roles.

· A dynamic, collaborative work environment with mentorship and learning opportunities.