Operations & Admin Executive (Lifting & Transport Industry)

Job Description

We are looking for a proactive and detail-oriented Operations & Admin Executive to support our crane lifting and heavy haulage operations. This role involves coordinating project logistics, preparing essential job documents, and supporting daily administrative tasks.

The ideal candidate is degree-qualified, well-organized, and able to manage multiple tasks across both office and ground-level operations. Prior experience in construction, logistics, or lifting coordination is a plus — but not mandatory if you’re willing to learn.

Key Responsibilities

1. Prepare and organize lifting plans, rigging plans, risk assessments, and method statements (training and templates will be provided)
2. Coordinate daily project schedules, lifting crew deployment, and site arrangements
3. Track and update lifting gear records and ensure all accessories are within valid certification
4. Handle administrative duties such as document printing, job folder preparation, email follow-ups, and quotation/invoice support
5. Communicate with clients, site teams, and vendors to align on project timelines and site requirements
6. Occasionally attend site for coordination, handover, or to assist in job documentation and verification
7. Maintain filing systems for lifting documentation and project records

Requirements

1. Minimum a Degree in any discipline (Logistics, Business, Engineering, or related fields preferred)
2. Good command of Microsoft Word and Excel; familiar with file and document management
3. Strong communication and coordination skills
4. Detail-oriented, responsive, and able to manage multiple jobs at once
5. Comfortable liaising with site crew, vendors, and clients
6. Willing to learn about lifting operations, equipment, and jobsite safety
7. Basic understanding of AutoCAD or willingness to learn is a bonus
8. Class 3 license is an advantage but not required

Why Join Us

1. Be part of a growing, hands-on lifting and transport company
2. Gain practical experience in project coordination, lifting operations, and documentation handling
3. Friendly and supportive working environment
4. Opportunities for career progression into planning, project lead, or lifting ops specialist
5. Training provided on industry-specific practices, lifting setup, and regulatory compliance

If you're organized, adaptable, and eager to be part of an essential support role in real-world operations — we'd love to meet you. Join Steady Stead Lifting and help us deliver safe, efficient lifting and logistics solutions.