OPERATIONS ADMIN EXECUTIVE

ERECT GROUP (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction services company in Singapore is seeking an Operations Assistant to support daily functions in the Operations Department. Responsibilities include coordinating with various departments, managing customer accounts, and ensuring compliance with company policies. Ideal candidates should have a diploma, proficiency in Microsoft Office, and strong communication skills. Experience with ERP systems and the construction industry is preferred.

Benefits

Transport provided to and from Joo Koon MRT

5 days work week

Qualifications

• Proficiency in Microsoft Office tools.
• Relevant experience with ERP system in the construction industry is an advantage.
• Ability to multi-task under tight deadlines.

Responsibilities

• Assist the Head of Operations and Assistant Head of Operations in daily tasks.
• Coordinate with departments for project executions.
• Prepare and submit tax invoices and follow up on accounts.

Skills

Communication skills

Organizational skills

Team player

Initiative

Multi-tasking

Education

Diploma or equivalent qualifications

Tools

Microsoft Office

ERP system

Job description

Responsibilities

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase orders, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed.

Qualifications

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines.
• Relevant experience with ERP system and in construction industry will be an advantage.

Remarks

• Working Days: 5 days work week
• Working hours: 8am to 5.30pm (Mon-Thu), 8am to 4.30pm (Fri)
• Transport provided to and from at Joo Koon MRT