Operation Executive in Teaching

HANLIN INTERNATIONAL EDUCATION PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established educational institution is seeking dedicated administrative support staff to enhance its operational efficiency. This role encompasses a variety of responsibilities, including managing school documentation, coordinating facilities maintenance, and engaging with parents to foster positive relationships. The ideal candidate will possess strong organizational skills and a commitment to ensuring compliance with educational standards. Join a vibrant team where your contributions will directly impact the educational experience of students and staff alike. If you are passionate about supporting education and thrive in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Experience in administrative support and managing school documentation.
• Strong organizational skills for facilities management and procurement.

Responsibilities

• Manage school documentation and assist in updating databases.
• Coordinate maintenance and ensure safety of school facilities.
• Serve as a point of contact for parents and handle enquiries.

Skills

Administrative Support

Facilities Management

Procurement Management

Timetable Coordination

Customer Relations

Education

Bachelor's Degree

Diploma in Education Management

Job description

As our student enrollment continues to grow, we require additional capable staff to maintain an optimal student-to-executive ratio.

1. Administrative Support

• Manage school documentation, records, and filing systems
• Assist in updating and maintaining student and staff databases
• Support school leadership in planning and executing school events

2. Facilities Management

• Coordinate maintenance, repair, and cleanliness of school facilities
• Liaise with vendors and contractors for repairs and servicing
• Ensure safety and security measures are in place and followed

3. Procurement and Inventory

• Manage purchase of office/school supplies and equipment
• Track and manage inventory levels
• Monitor expenses and ensure budget adherence

4. Timetable and Scheduling

• Assist in preparing class timetables and room allocations
• Schedule meetings, exams, and school activities
• Coordinate usage of school facilities (e.g. classrooms, halls)

5. Student and Staff Services

• Help manage student attendance and discipline records
• Provide general support to teachers and department heads

6. Compliance and Reporting

• Ensure compliance with MOE or relevant authorities’ requirements
• Prepare and submit reports, audits, and documentation when required

7. Customer Relations & Parent Engagement

• Serve as a point of contact for parents regarding general school matters
• Handle enquiries, feedback, and complaints professionally and promptly
• Support in organizing parent-teacher meetings, school tours, and orientation sessions
• Build positive relationships with parents to enhance communication and satisfaction
• Maintain a professional and approachable front desk/reception presence (if applicable)