Operation Executive ( Automotive )

FLINTEX CONSULTING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in automotive sales is seeking a Sales Administrator to manage vehicle registrations and customer documentation. The role involves organizing sales records, liaising with banks and regulatory bodies, and coordinating used car sales processes. Candidates should have a diploma in Business Administration and relevant automotive experience.

Qualifications

• Minimum of 2 years experience as a Sales Administrator or in a sales support role.
• Knowledge of automotive sales processes and regulations key.
• Detail-oriented and self-motivated.

Responsibilities

• Manage sales documentation for new car registration.
• Ensure compliance with regulations and organize customer records.
• Follow up on vehicle sales and manage trade-ins.

Skills

Organizational skills

Communication

Interpersonal skills

Problem-solving

Customer-oriented

Education

Diploma in Business Administration

Tools

MS Office

Job description

Main Duties:

New Car Registration - Customers:

• Manage sales-related documentation, including contracts, payments and invoices, loan, trade-in, and insurance applications.

• Ensure organized records of vehicle sales, customer information, and relevant documents.

• Correspond with LTA on matters pertaining to new regulations and new car registration.

• Submit information and documents to banks/financial institutions for loan approval and follow up.

• Assist in refund payment.

• Manage COE bidding and vehicle registration.

• Ensure correct rates and charges for PDI, warehouse storage, transportation, handling fee etc.

• Liaise with other departments to ensure compliance with company policies.

New Car Registration - Company and Staff Purchase:

• Compute a CAPEX worksheet with supporting information on the cost of vehicle.

• Liaise with Sales on the homologation status, vehicle availability, add-ons requirement.

• Raise the Request for Approval (RfA) in myServe system.

• Prepare info for issuance of motor insurance.

Used Car Sales – Company Fleet:

• Obtain latest mileage reading, retail price with and without additional options to source for quotes.

• Provide buyers / dealers NRIC / ACRA for Business Partner Due Diligence check.

• Prepare and get signature for Sale and Purchase Agreement, Asset Disposal Form, Tax Invoice, Delivery Order, and vehicle details includes Gain/Loss against Net Book Value data.

• Follow up necessary document and payment from buyers / dealers.

• Co-ordinate with buyers / dealers on the date and time of collection.

• Transfer of vehicle ownership via One Motoring (LTA) website.

• To cancel motor insurance once cars are sold.

Others

• Any ad hoc tasks which may be assigned by immediate superiors or General Manager, Finance & Admin.

Job Requirements:

· Diploma in Business Administration or relevant field.

· Knowledge of automotive sales processes and regulations.

· Proven 2 years of experience as a Sales Administrator or Sales Support Agent.

· Proficient in MS Office.

· Excellent organizational and multitasking skills.

· Strong communication and interpersonal abilities.

· Detail-oriented with an aptitude for problem-solving.

· Self-motivated, creative individual

· Customer-oriented and patient

Working hours:

Mon to Fri 9am - 6pm