Operation Executive/ Assistant Manager - LCYL

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 61,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Operation Executive/ Assistant Manager to drive day-to-day operations, facilities and logistics at our West Singapore location.

You will collaborate with HQ, vendors and staff to keep environments safe, clean and productive, while coordinating regulatory and administrative tasks. The role requires a Diploma in a related field and at least 3 years of managing factory, warehouse and admin operations, with knowledge of safety practices.

Qualifications

• Diploma required in a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.

Responsibilities

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.
• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.
• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.
• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.
• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.
• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.
• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.
• Perform other duties as assigned from time to time.

Skills

Operations management

Vendor management

Facilities management

Logistics coordination

Regulatory compliance

Safety compliance

Education

Diploma in Business Administration

Diploma in Operations Management

Job description

Operation Executive/ Assistant Manager

Location:West - Jalan Tukang (Boon Lay)

Working Days:Mon - Fri (Would be required to support on weekends if needed - Shall be compensated with Off-In-Lieu)

Working Hours:9am - 6pm (Can be flexi to 8-5pm / 830-530pm too)

Salary :$4000 - $5500

Reports to:Chief Executive Officer (CEO)

Job Overview:

Ensures smooth and efficient operations collaboration with HQ, staff, and vendors, and maintaining a safe, clean, and productive environment.

Job Description

1. Operations & HQ Coordination

• Coordinate closely with HQ on operational matters and ensure effective implementation of HQ directives and requirements.
• Support company operations by coordinating with relevant departments, vendors and external parties.
• Assist with arrangements for HQ delegates, including accommodation and local transportation.

2. Facilities & Workplace Management

• Oversee the day-to-day management of company facilities, utilities and workplace conditions to ensure a safe, clean and operational environment.
• Coordinate with landlords, vendors and service providers on maintenance, repairs, tenancy matters and facility-related issues.
• Monitor housekeeping, cleanliness and hygiene standards across the workplace.

3. Logistics & Supply Chain Coordination

• Coordinate with HQ and local logistics partners on container shipments, deliveries and transportation arrangements.
• Liaise with hauliers and vendors to ensure timely container clearance, loading/unloading and movement of goods.
• Monitor vendor deliveries and ensure goods and services are delivered according to agreed requirements.

4. Regulatory & Compliance Management

• Support the preparation and submission of statutory and regulatory requirements, including quarterly GST filings with IRAS.
• Coordinate environmental and regulatory compliance activities, including cooling tower water treatment, water sampling and related submissions to NEA.
• Ensure operational activities are conducted in accordance with applicable regulatory and company requirements.

5. Safety & Operational Standards

• Monitor workplace safety standards and support compliance with relevant workplace safety and health requirements.
• Promote good safety practices among employees, contractors and part-time workers.
• Ensure operational areas remain safe, clean and suitable for production activities.

6. Vendor & Workforce Coordination

• Manage day-to-day coordination with vendors and service providers to ensure smooth delivery of operational services.
• Coordinate the deployment of part-time workers and ensure proper onboarding, including workplace safety requirements and job responsibilities.
• Monitor service quality and address operational issues with relevant vendors in a timely manner.

7. Administrative & Financial Support

• Review and verify vendor invoices and supporting documents before submitting them to HQ for payment processing.
• Maintain proper operational records, documentation and reports.
• Provide administrative and operational support to management as required.

8. Other Responsibilities

• Perform other duties as assigned from time to time.

Requirements:

• Minimum a Diploma in Business Administration, Business Management, Operations Management, Facilities Management, or a related discipline.
• Minimum 3 years of experience in managing factory, warehouse and administrative operations.
• Familiar with production, warehouse and admin operations.
• Knowledge of workplace safety practices related to office, production and warehouse operations.