Operation Executive (Admin & HR)

Cnooc Gas And Power Singapore Trading & Marketing; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in gas and power is seeking a dedicated HR and office administrator to handle employee claims, office supplies, and recruitment in a dynamic environment. The role demands fluency in Mandarin and English, alongside strong organizational skills to manage diverse administrative tasks and collaborate with international teams.

Qualifications

• Minimum Bachelor Degree required.
• Fluent in Mandarin and English to liaise with stakeholders.
• Good working attitude and ability to work independently under pressure.

Responsibilities

• Manage and process employee reimbursement claims accurately.
• Oversee office administration and procurement processes.
• Handle recruitment and onboarding procedures efficiently.

Skills

Fluent in Mandarin

Fluent in English

Good working attitude

Ability to work independently

Ability to work under pressure

Education

Bachelor Degree

Job description

Responsibilities:

• Manage and process employee reimbursement claims, ensuring timely submission, tracking, and approvals. Maintain accurate records and coordinate with relevant departments to facilitate smooth processing.
• Oversee day-to-day office administration including the procurement of office supplies, pantry items, and stationery.
• Verify and process invoices for utilities, office rent, cleaning services, and other back-office expenses. Ensure accuracy and prompt payment in compliance with internal policies and financial timelines.
• Manage the recruitment process, including candidate screening, interview scheduling, and selection. Oversee onboarding and offboarding procedures to ensure a smooth transition for employees.
• Assist in the preparation and administration of monthly payroll, ensuring accuracy and confidentiality.
• Prepare and manage bidding documents, liaise with suppliers, and ensure a transparent and compliant procurement process.
• Collaborate effectively with the headquarters team in China to ensure seamless execution of administrative and HR tasks.
• Handle official document filing and manage seal application procedures in accordance with internal protocols.
• Maintain both physical and digital filing systems for efficient retrieval and secure document storage.
• Provide support in routine and ad-hoc HR, administration, and procurement tasks as assigned by management.

Requirements:

• Possess minimum Bachelor Degree.
• Possess good and fluent Mandarin & English speaking, writing, reading and listening skill in order to liaise with mandarin-speaking customer, supplier, and Headquarter.
• Possess a good working attitude and able to work independently.
• Able to work with deadlines and under pressure.