Operation Executive

Buddhist Compassion Relief Tzu-Chi Foundation (Singapore); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A non-profit healthcare organization in Singapore is seeking an Operation Executive to oversee the Dialysis Centre's operations. Key responsibilities include managing procurement and inventory processes, vendor management, and ensuring compliance with healthcare regulations. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in MS Office applications. This role requires the ability to work independently and collaboratively in a team environment.

Qualifications

• A year of working experience on procurement and vendor management.
• Good knowledge of healthcare regulations rules and regulations.
• Ability to work collaboratively in a team environment and independently when necessary.

Responsibilities

• Oversee daily operation in dialysis centre.
• Manage inventory and procurement processes for medical consumables.
• Establish relationships with vendors supplying goods and services.

Skills

Procurement and vendor management

Strong organizational skills

Problem-solving

Team collaboration

Attention to detail

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are looking for a Operation Executive who will organize work performed in the Dialysis Centre (DC) and supervise all areas of operations. Your duties will include oversee daily operation in dialysis centre, collaborate closely with multidisciplinary teams, including Nursing, Medical, Social Services, and HQ Office and ensuring relevant healthcare regulations and industry standards are compliance with all applicable regulations and standards.

Key duties and responsibilities

Procurement and Inventory Management

• Manage DC’s inventory, including regular ordering of medical consumables and drugs, planning and monitoring storage space, receiving stocks, and tracking stock movement.
• Manage the procurement process for equipment, assets, and stationeries to support DC operations, sourcing and analysing quotations, and ensuring prompt delivery.
• Collaborate closely with the nursing team and external vendors to establish efficient procurement and inventory workflows, ensuring smooth treatment provision and maintaining service quality for patients.
• Implement cost-effective procurement strategies to optimize resource utilization and maximize operational efficiency.

Vendor Management

• Establish and nurture relationships with vendors supplying goods and services to the DC.
• Work closely with Procurement and Facilities Management team in HQ in sourcing and evaluating potential vendors, including annual Vendor Evaluation exercise.
• Monitor vendor performance and compliance with contractual agreements, addressing any issues or discrepancies as they arise.

Facilities Management

• Ensure that the DC’s physical infrastructure is well-maintained and meets safety and operational standards.

• Supervise environmental maintenance tasks conducted by vendors, including cleaning services, high dusting, pest control, waste collection, and biohazard disposal, to maintain cleanliness and hygiene standards.
• Work closely with Facilities Management officers from HQ and relevant service providers in managing facilities issues.
• Coordinate repairs and servicing of all centre equipment to ensure optimal functionality and minimize downtime.

Job Requirements:

• A year of working experience on procurement and vendor management
• Good knowledge of healthcare regulations rules and regulations.
• Ability to work collaboratively in a team environment and independently when necessary.
• Strong organizational skills and the ability to multitask effectively in a start-up environment.
• Attention to detail and accuracy in completing tasks and documentation.
• Proficient in MS Office applications, particularly Microsoft Excel, Word and Outlook

For internal use only :02