Operation Executive

AEDGE HOLDINGS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for an Operations Executive to enhance their operational efficiency. This role involves overseeing daily operations, managing a team, and ensuring an exceptional client experience. The ideal candidate will be organized, self-motivated, and possess strong communication skills. You will be responsible for coordinating schedules, resolving client inquiries, and maintaining positive relationships with stakeholders. If you thrive in a fast-paced environment and are ready to take on new challenges, this opportunity could be the perfect fit for you.

Qualifications

• 1-3 years experience in customer service or operations is required.
• Proficient in Microsoft Office tools like Word, Excel, and PowerPoint.

Responsibilities

• Manage daily operations, including site visits and client inquiries.
• Lead a team of general workers and ensure operational efficiency.
• Build relationships with clients and vendors to enhance business opportunities.

Skills

Communication Skills

Coordination Skills

Customer Service

Interpersonal Skills

Team Player

Education

O Level / N Level / ITE / Diploma in Business Administration

Tools

Microsoft Office

Job description

We are seeking an Operations Executive with excellent communication and coordination skills to join our team. Your role will involve overseeing and managing all aspects of our operations side, ensuring a seamless and positive experience for our clients. You’ll need to be organized, meticulous, self-motivated, and resourceful.

Responsibilities:

1. Handle day-to-day operational tasks including routine site visits, deployment schedules & duty rosters, handling client inquiries, onboarding, interviews, etc to ensure operational smoothness and efficiency.
2. Leading and managing the team of general workers.
3. Respond and coordinate in emergency situations such as short manpower, client complaints, conflicts, etc.
4. Attend regular meetings with clients, vendors, and internal staff if needed.
5. Ensure timely submission of reports & claims and issuing property items.
6. Planning, coordinating schedules, and monitoring of deployment sheet.
7. Adherence to Standard Operating Procedures, and providing good customer service.
8. Handling inquiries from our clients, visitors, vendors and resolving issues effectively.
9. Building and maintaining positive relationships with vendors, internal and external stakeholders to enhance the firm’s reputation and business opportunities.
10. Supervise and assess the work performance of the general workers on a daily deployment basis, to ensure the service delivery of operational needs is in accordance with the contractual requirement.
11. Work closely with the Operations Manager for overall direction, coordination, and implementation of operation projects side.
12. Collaboration with the Operational team and HR team, to gather necessary information, resolve any discrepancies, and ensure timely and accurate reporting.
13. Responsive to calls and emails from team members, clients, vendors, etc.
14. Any other jobs assigned.

Requirements:

1. Minimum 'O' or 'N' Level / ITE / Diploma in Business Administration or relevant field.
2. At least 1-3 years of experience in customer service, operations, business support, or relevant fields.
3. Proficient in Microsoft Office such as Word, Excel, PowerPoint, Outlook, etc.
4. Ability to work independently in a fast-paced environment and manage multiple tasks simultaneously.
5. Good communication skills to interact with clients and team members.
6. Interpersonal skills to engage stakeholders of different levels.
7. Team player to support management and reporters.
8. Willing to work on weekends and public holidays.

Due to the high rate of application, we regret to inform you that only shortlisted candidates will be contacted by our HR.