Operation Administration Executive

WGT Events & HR Group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Une entreprise de gestion d'événements bien établie à Singapour cherche un(e) assistant(e) d'opérations pour soutenir les responsables des opérations dans la gestion quotidienne des projets. Le candidat idéal doit avoir un diplôme, une maîtrise des outils Microsoft et une expérience pertinente dans l'utilisation de systèmes ERP. Vous serez chargé(e) de coordonner des projets, de gérer des tâches administratives, et de veiller à la conformité avec les règlements et standards ISO. Un excellent esprit d'équipe et des compétences organisationnelles sont essentiels pour réussir dans ce rôle.

Benefits

Transport fourni à Joo Koon MRT Station

5 jours de travail par semaine

Qualifications

• Diplôme ou équivalent requis.
• Expérience en utilisation d'un système ERP et dans l'industrie de la construction est un avantage.
• Capacité à travailler sous des délais serrés.

Responsibilities

• Assister les responsables des opérations dans les tâches quotidiennes.
• Coordonner des projets entre les départements.
• Préparer les factures et suivre les comptes clients.

Skills

Communication

Organisation

Travail en équipe

Multitâche

Education

Diplôme ou qualifications équivalentes

Tools

Microsoft Office

Système ERP

Job description

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions, including processing customer purchase order, creating delivery orders and return forms, arranging equipment testing and maintenance, as well as responding to customer requests, clarifications and resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed
• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and ability to multi-task under tight deadlines
• Relevant experience with ERP system and in construction industry will be an advantage

Remarks:

• 5 days working
• Mon to Thu: 8.00am to 5.30pm, Fri: 8.00am to 4.30pm
• Transport provided at Joo Koon MRT Station

Please include the following information in your resume

Current & Expected Salary
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EA License | 18C9251 WGT Group
Registration No | R22111484 Ketty Lim