Officer, Centre Support (1-Year Contract)

NTUC FIRST CAMPUS LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

NTUC First Campus is seeking an Administrative Support professional to assist multiple My First Skool centres. The role involves managing inquiries and providing comprehensive administrative support to enhance operational efficiency. Ideal candidates should have relevant experience and be detail-oriented, committed to providing excellent customer service.

Qualifications

• Minimum 2 years relevant experience in administrative support.
• Experience in childcare centre beneficial.
• Willingness to learn and assist.

Responsibilities

• Provide effective office administrative support to My First Skool centres.
• Handle inquiries and liaise with parents and stakeholders.
• Support financial assistance matters and reconcile reports.

Skills

Detail-oriented

Customer service

Team player

Education

GCE 'O' level

Job description

At NTUC First Campus, we offer more than jobs—we provide rewarding careers that prioritise your growth and well-being. As a People First organisation, we empower you to thrive and make a meaningful impact.

Our family of preschools and services—including My First Skool, Little Skool-House, Outdoor School Singapore, and Bright Horizons Fund—supports young families and strengthens communities. Whether you’re shaping young minds, driving innovative educational practices, or supporting families, every role here offers the chance to make a genuine difference.

When you join us, you’ll find a supportive community and a dynamic environment that values your unique contributions and helps you realise your potential. Together, let’s enable bright futures for every child and family.

Job Description:

Provide effective office administrative support to multiple My First Skool centres from HQ at Mountbatten Square. Responsible for answering inquiries and providing accurate information to customers via phone and follow-up with emails.

Job Responsibilities:

Administrative Support
Supporting My First Skool centres with every child transactions into SkoolNet, LifeSG and CMS. This will include:

• Childrens' Transactions: Enrolments, Subsidies, Withdrawals, Transfers, Notification of Changes, Special Approvals, Student Pass Applications, Promotion of Children

• Purchases: Uniforms and Mattress covers (SUG cases), Field Trips, Late Fine, K2 Graduation, DSP, etc

• Finance Related: Status of GIRO applications, Invoice Checks, Statement of Account (SOA) discrepancies (if any)

• Subsidy outcomes and necessary timely follow-ups in CMS for all new and existing cases

• Update of School Fees Changes in CMS at the child level (yearly) and when required, ad-hoc

• Monitoring of Vacancy Status in Skoolnet for Transfers and liaison with Enrolment Advisors

• Checking and removal of Marketing Promotions to support enrolment marketing efforts

• Retrieval and verification of documents, and adjustment of invoices in Skoolnet and CMS for audit purposes

• Handles queries from existing and new parents to provide support whenever needed

• Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, and financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues. Internal stakeholders include HQ colleagues such as Finance, CSS, HR, etc
  

Financial Assistance Support

• Determine if parents qualify for Financial Assistance

• Offer the correct form of assistance and guide parents on the documentation needed
  

Reconciliation

• GSII Reports (Subsidies)

• Follow-up on discrepancies and ensure tallying of any over-payment or under-payment of subsidy in CMS and subsidy adjustments in Skoolnet
  

Calls/Email/SMS

• Provide interim and closure calls/emails/SMS inquiries from existing and new parents

• Support hotline team to handle incoming calls for peak hour/periods

• Attend to all emails especially appeals promptly with the necessary drafts and approvals requiring special attention to relevant parties and ensure that they are followed up accordingly till closure
  

Any other ad hoc duties, such as assisting to buddy new staff when required.

Job Requirements:

• GCE 'O' level holder and above

• Minimum 2 years relevant experience in administrative support

• Prior experience assisting parents with subsidies matters in a childcare centre setting would be advantageous

• Detail-oriented and the willingness to learn and guide. Good Customer service attitude and team player