Office Support Executive

Octomate; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking an Executive Assistant in Singapore to support four top executives. Responsibilities include managing calendars, booking travel arrangements, and organizing meetings. The ideal candidate should have a diploma in business administration and 1-3 years of experience, with proficiency in English and Chinese. Strong communication skills and attention to detail are essential for this role.

Qualifications

• Minimum 1 to 3 years of relevant experience in a similar role.
• Flexibility to work across different time zones.
• Strong interpersonal skills and a team player attitude.

Responsibilities

• Assist in booking travel arrangements.
• Support visa application processes and liaise with stakeholders.
• Help manage calendars for Directors.
• Maintain records and documents related to IBO administration.

Skills

Proficiency in English

Proficiency in Chinese

Proficiency in Japanese

Strong communication skills

Attention to detail

Education

Diploma in Business Administration or equivalent

Job description

This role reports to the main Executive Assistant (EA) supporting 4 top Executives in the International Business Office.

Working Hours: Monday - Friday | 8:30 am - 6:00 pm

Location: Changi Business Park

Responsibilities:

• Assist in booking travel arrangements, including flights, accommodation, and transportation.
• Support visa application processes, liaising with travel agencies, embassies, and other relevant entities to confirm requirements.
• Assist the main EA in planning and organising internal and external meetings and events, ensuring timely communication and preparation.
• Help manage calendars for Directors under the EA’s guidance.
• Assist in reconciling and verifying travel and entertainment claims for the IBO team, adhering to company expense policies.
• Organise and maintain records, files, and documents related to IBO administration.
• Maintain confidentiality and accuracy when handling sensitive information.
• Perform administrative duties and other tasks as assigned by the EA.

Requirements:

• Minimum Diploma in Business Administration, Office Management, or equivalent, with 1 to 3 years of relevant experience.
• Proficiency in English, Chinese, and/or Japanese, as communication with stakeholders in China and Hong Kong is involved.
• Strong communication and interpersonal skills.
• Attention to detail and meticulousness in administration.
• Flexibility to work across different time zones.
• Good listening skills, ability to follow instructions, and a team player attitude.

For quicker response, please contact:

WhatsApp: Nine247221Six
Telegram: @SmoothOctomater
Email: [e-mail]

Berry Lim (R23117685) | Octomate Staffing (23C1980)