Office Services Associate

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the oil and gas sector is seeking an Administrative Support professional to perform various office duties to enhance operational efficiency. This role involves managing mail, documentation, and maintaining workplace equipment while ensuring effective communication with colleagues and clients. The ideal candidate will demonstrate strong organizational skills and a commitment to excellence in administrative support.

Qualifications

• High level of organizational skills is essential.
• Experience with administrative tasks is preferred.

Responsibilities

• Perform general administrative duties such as sorting and distributing mail.
• Manage documentation and data entry tasks accurately.
• Provide high-quality support to clients and maintain workplace equipment.

Skills

Attention to detail

Time management

Communication

Job description

• Perform mail, printer and/or other ad hoc general administrative duties as needed according to established procedures
  • Sort, distribute, and log registered mail
  • Sort and stamp outgoing mail
  • Deliver special packages and rush packages
  • Utilize all logs as required by client
  • Utilize software print and mail applications where applicable
  • Use equipment and supplies in a cost-efficient manner
  • Stationeries top up at stationery points
  • Place stationeries orders when needed
  • Fill-up paper in all convenience copiers and printers, providing first line troubleshooting and maintenance
  • Place service calls when needed
• To provide high quality administrative support to business by performing/processing tasks not limited to but including:
  • Scan, sort and index documents according to procedures
  • Perform data entry of materials from source documents to system
  • Support record management and all other duties assigned
  • Prompt response to client’s queries, such as assisting clients in locating files
  • Ensure accuracy, integrity and completeness of data
• Maintain workplace equipment
• Prioritize workflow
• Keep workplace tidy
• Contribute to the team through cooperation and participation
• Communicate with supervisor or client on job or deadline issues
• Communicate and interact with clients and colleagues in a professional, positive and courteous manner
• Communicate effectively with and update manager on a timely manner
• Inform coworkers of pertinent information
• All other duties as assigned