Office Sales Admin (East/Automotive) JY

RS RECRUITMENT AGENCY LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a proactive Office Sales Admin to support automotive operations. The ideal candidate will manage accident vehicle reporting, client coordination, and parts procurement while ensuring seamless administrative support. Candidates should possess strong communication skills and a solid understanding of the automotive sector.

Qualifications

• Prior experience in automotive or workshop environment is an advantage.
• Basic knowledge of vehicle parts is a plus.

Responsibilities

• Handle the reporting of accident vehicles to relevant authorities.
• Coordinate with clients on vehicle status and repair updates.
• Assist with the purchase of vehicle parts and monitor order status.
• Support day-to-day administrative tasks.

Skills

Communication

Coordination

Attention to detail

Multitasking

Education

GCE ‘O’ Level / Diploma in Business Administration

Tools

Microsoft Office

Job description

We are looking for a proactive and organized Office Sales Admin to support our automotive operations. The ideal candidate will handle the reporting of accident vehicles, coordinate with clients on vehicle-related matters, and assist in the purchase of parts in collaboration with mechanics. This role is essential to ensuring smooth day-to-day operations and excellent customer service.

Key Responsibilities

1. Accident Vehicle Reporting

• Handle the reporting of accident vehicles to the relevant authorities, insurance companies, or internal systems.
• Ensure all documentation and photographs are accurately captured and filed.

2. Client Coordination

• Liaise with clients on vehicle status, repair updates, and service timelines.
• Provide timely and professional responses to client queries.
• Schedule appointments for vehicle drop-off, inspection, or collection.

3. Parts Procurement

• Assist with the purchase of vehicle parts, working closely with mechanics to identify required components.
• Source and compare quotations from suppliers to ensure cost-effective procurement.
• Monitor order status, delivery timelines, and stock availability.

4. General Administrative Support

• Maintain proper filing and documentation of vehicle records, invoices, and client communications.
• Support the workshop or operations team with day-to-day administrative tasks as needed.

Requirements

• Minimum GCE ‘O’ Level / Diploma in Business Administration or related field
• Prior experience in automotive or workshop environment is an advantage
• Strong communication and coordination skills
• Good attention to detail and ability to multitask
• Basic knowledge of vehicle parts is a plus
• Proficient in Microsoft Office (Word, Excel)

Yee Jie Ling Jaslin | EA Reg. no.: R1440114

RS Recruitment Agency LLP | EA License no.: 17C8809