Office of Student and Graduate Affairs - Asst Mgr/Snr Exec (Procurement & Admin)

Republic Polytechnic; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

Republic Polytechnic is seeking an Assistant Manager/Senior Executive for Procurement and Admin. You will oversee procurement processes, ensure compliance, and manage budgets. Ideal candidates will have 3-5 years of relevant experience and strong communication skills, with a collaborative mindset and proficiency in electronic procurement tools.

Qualifications

• At least 3-5 years of relevant experience in government procurement practices/processes.
• Excellent written and verbal communication skills.
• Ability to work independently and as a team player.

Responsibilities

• Guide users on the end-to-end procurement process and document vetting.
• Streamline processes for greater efficiency.
• Manage goods receipts for compliance and budget assessments.

Skills

Meticulous

Communication

Interpersonal Skills

Multi-tasking

Collaboration

Tools

GeBIZ

Cumulus/Workday

Microsoft Power Apps

Microsoft Power Automate

Job description

What the role is:

Assistant Manager/Senior Executive (Procurement and Admin)

What you will be working on:

• Provide guidance and advice to users on end-to end procurement process from sourcing, raising of requirement specifications to vetting of Quotation/Tender documents submitted by department’s teams, contract management to closing of Purchase Orders in accordance with RP policies and guidelines

• Streamline and collaborate with users to conduct independent review of work processes and systems and recommend possible improvements to achieve greater efficiency and effectiveness

• Manage OSG’s goods receipts and ensure compliance of users to meet prompt payment targets

• Consolidate and assess departments' budget requirements, including month-end and year-end closing activities

What we are looking for:

• At least 3-5 years of relevant experience in government procurement practices/processes

• Meticulous, able to multi-task and work independently as well as a team player

• Able to adopt a collaborative approach with both internal and external stakeholders

• Possess excellent written, verbal communication and good interpersonal skills

• Proficiency in the use of electronic procurement systems (e.g. GeBIZ and Cumulus/Workday) and familiarity with digitalisation tools (e.g. Microsoft Suites such as Power Apps and Power Automate) will be an added advantage

About Republic Polytechnic

The first educational institution in Singapore to leverage the Problem-based Learning approach for all its diploma programmes, Republic Polytechnic (RP) has seven schools offering courses in Applied Science, Engineering, Business, Hospitality, Infocomm, Sports and Health, and Technology for Arts, Media and Design. To support Singapore’s national effort to promote continuous, lifelong learning, our Academy for Continuing Education (ACE) offers a wide range of part-time programmes. We welcome you to grow with us! Discover a people- and family-oriented culture, where you are inspired to improve as you nurture lifelong learners. For more information from RP, please visit https://www.rp.edu.sg/careers or follow us on LinkedIn.