Office Manager & Project Coordinator

CGT GLOBAL PARTNERS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore seeks a meticulous Office Manager / Project Co-Ordinator to provide comprehensive administrative and project support. This role involves managing payroll, coordinating projects, and ensuring compliance with local regulations. The ideal candidate will possess strong organizational skills, integrity, and a proactive approach to work, contributing to a supportive and respectful workplace culture.

Benefits

Flexible hybrid working

Opportunities for professional development

Supportive work environment for mothers returning to work

Inclusive hiring practices for candidates with physical handicaps

Qualifications

• Proven experience as an Office Manager or Project Coordinator in Singapore.
• Strong familiarity with CorpPass and CPF payment processes.
• Ability to handle confidential information with integrity.

Responsibilities

• Manage monthly payroll processes and oversee expense management.
• Coordinate projects, scheduling meetings, and tracking deliverables.
• Organize travel arrangements and prepare meeting materials.

Skills

Attention to detail

Organization

Time management

Communication

Integrity

Confidentiality

Multi-tasking

Proactivity

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Title: Office Manager / Project Co-Ordinator
Location: Singapore
Reports to: Managing Partner

Job Overview

We are seeking a highly meticulous and detail-oriented Office Manager / Project Co-Ordinator to provide comprehensive administrative and project support to our Managing Partner. This pivotal role is responsible for managing payroll and expenses, coordinating projects, handling travel and meeting arrangements, maintaining records, and ensuring compliance with Ministry of Manpower (MOM) requirements. The ideal candidate will demonstrate exceptional integrity, confidentiality, and loyalty, and possess strong multi-tasking and organizational skills.

Key Responsibilities

Office & Administrative Management

• Manage monthly payroll processes in coordination with outsourced vendors, including CPF payments.
• Oversee expense management, claims, and reimbursements for the Managing Partner.
• Maintain and update company databases, files, and records with a high degree of accuracy and confidentiality.
• Prepare, format, and proofread documents, reports, and presentations using Microsoft Word, Excel, and PowerPoint.
• Ensure compliance with MOM monthly reporting requirements and other statutory obligations.
• Track, manage, and follow up on invoices and payments, ensuring timely processing and resolution.
• Assist with client procurement processes, including vendor onboarding and documentation.

Project Coordination

• Support the Managing Partner in coordinating ongoing projects, including scheduling meetings, preparing agendas, and tracking deliverables.
• Manage project calendars, ensuring all deadlines and milestones are clearly communicated and met.
• Liaise with internal and external stakeholders to ensure smooth project execution.

Scheduling & Meeting Management

• Schedule and coordinate meetings for candidates, clients, and project stakeholders.
• Organize and manage complex travel arrangements and itineraries for the Managing Partner.
• Prepare meeting materials, take minutes, and ensure timely follow-up on action items.

Requirements

• Proven experience as an Office Manager, Project Coordinator, or similar role in Singapore.
• Strong familiarity with CorpPass and CPF payment processes.
• Excellent command of Microsoft Word, Excel, and ideally some experience with PowerPoint.
• Exceptional attention to detail, organization, and time management skills.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Strong sense of ethics, loyalty, and professionalism.
• Ability to multi-task and prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Prior experience with vendor onboarding, procurement processes, and invoice management is an advantage.

What You Bring to CGT?

• Meticulous and conscientious in all aspects of work.
• Willing to learn new things and bring a sense of joy to your work with the team every day
• Proactive, resourceful, and solution-oriented.
• Positivity, curiosity with the ability to work independently and as part of a team

How CGT Cares for You?

• We welcome applications from mothers looking to re-enter the work force after a maternity break or those who are returning from a career break caring for relatives.
• We also welcome applications from candidates with physical handicaps
• We offer flexible hybrid working and offer a diverse, caring and respectful environment.
• Our core values include LOYALTY, EMPATHY, EXCELLENCE, CUSTOMER DELIGHT.
• We care about wellness, mental health and offering opportunities for professional and personal development. To find out more how we live those values, send us your application. :)