Office Manager/HR Admin

Espire Infolabs; Singapore; On-site; SGD 50,000 - 90,000; Full time

Job summary

A leading company in the sector is looking for an Office Manager to enhance internal communication and oversee administrative functions. The ideal candidate will manage HR support, office budgets, and help maintain an effective and safe work environment.

Qualifications

• Experience in an administrative role, preferably in a managerial position.
• Ability to create and maintain a pleasant work environment.
• Familiarity with HR processes and office policies.

Responsibilities

• Organising meetings and managing databases.
• Supervising and monitoring administrative tasks.
• Processing employment and salary details.

Skills

Organisational skills

Communication

Time management

Financial management

Supervisory skills

Job description

The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, supervising office staff, and supporting the HR Function. We are looking for an Office Manager to organise and coordinate administration duties, support the HR Manager and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.

Responsibilities

• Organising meetings and managing databases
• Preparing letters, presentations and reports
• Supervising and monitoring the administrative tasks
• Processing Purchase Order /invoices and managing office budgets
• Organising induction programmes for new employees
• Help HR in hiring Local/ Foreign talent.
• Employment/Work Pass processing,
• Salary processing,
• Partner with HR to maintain office policies as necessary
• Responsible for ensuring the office's financial objectives are met.
• Manage office G&A budget, ensure accurate and timely reporting
• Assisting the organisation's HR and finance functions by keeping records up to date, arranging interviews and updating financial documents.