Office Manager/Executive Assistant

TNJ HOUSING SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A regional office solutions provider in Singapore is seeking an experienced Office Manager to oversee daily operations and ensure organizational excellence. The ideal candidate will manage vendor relationships, coordinate meetings, and provide administrative support to the team. Candidates should have a Diploma in Administration and 3-5 years of relevant experience. Strong communication skills and proficiency in Microsoft Office are required.

Qualifications

• Minimum 3-5 years of experience as an office manager or similar administrative role.
• Able to work independently and as a team player when needed.

Responsibilities

• Ensure office is clean, tidy and supplied with all necessary supplies.
• Manage all vendor invoices including timely payments.
• Coordinate meetings, travel arrangements, and logistics.

Skills

Excellent communication skills

Proficient in Microsoft Office

Interpersonal skills

Education

Diploma in Administration or related

Job description

Your Role
As our Office Manager, you will be the operational engine of our regional office, ensuring smooth day-to-day operations while maintaining financial and organizational excellence. Your leadership will directly impact our team's efficiency and effectiveness.

Key Responsibilities

• Ensure office is clean, tidy and supplied with all the necessary supplies
• Attend to guests
• Troubleshoot emergencies, Interact with the Property management company for all office related issues
• Receive all incoming calls on the office general line number, letters, packages and file them properly or forward them to appropriate destination
• Monitor and log office expenses and costs
• Manage all vendor invoices including timely payments, manage relationship with the external vendors
• Administer the e-leave and e-claim system
• Coordination of meetings, travel arrangements, expense processing, coordinating logistics for visiting global management
• Liaise with travel management companies to coordinate all aspects of travel arrangements and hotel reservations for domestic and international trips; application for visas;
• Coordinate and maintain records for staff office space and phones / computers / meeting rooms / office stationery, including co-ordination of strategic initiatives such as Windows migrations, office restacks etc.)
• Other ad hoc administrative support associated with team changes, on-boarding and off-boarding

Requirements

• Minimum Diploma in Administration or related
• Minimum 3-5 years of experience s an office manager or similar administrative role.
• Excellent communication and interpersonal skills, both written and verbal
• Proficient in Microsoft Office applications
• Able to work independently and as a team player when needed