Office Manager

DADACONSULTANTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A listed international shipping company is seeking an experienced Office Manager for its Singapore office. The role entails managing meetings, providing administrative support, handling procurement, and supporting HR and financial functions. The ideal candidate will have a degree in a relevant field, fluency in English and Mandarin, and possess strong organizational skills.

Qualifications

• 1–3 years in admin, HR, or finance roles; familiar with internal operations.
• Fluent in English and Mandarin.
• Basic finance knowledge like reimbursements and bookkeeping.

Responsibilities

• Organize company meetings including venue booking and agenda preparation.
• Provide travel arrangements for senior management.
• Support HR activities like resume screening and interview scheduling.

Skills

Communication

Coordination

Organizational skills

Market Research

Education

Diploma/ Degree in Business, HR, Finance, or Logistics

Tools

MS Office

Job description

We are partnering with a listed international shipping company looking to hire an experienced Office Manager for its Singapore office.

Job Description:

• Meeting Coordination
  Organize and manage all types of company meetings, including venue booking, equipment setup, material preparation, and notifications. Take minutes, compile meeting summaries, and track action items to ensure effective implementation.
• Administrative Support
  Provide travel arrangements for senior management (hotel, flight bookings, etc.) and assist with daily office affairs such as office supply distribution and workspace maintenance to ensure a productive work environment.
• Procurement & Reimbursement
  Handle small-scale procurement of office and event supplies, ensuring cost-effectiveness and quality. Manage reimbursement processes, including document verification and timely submission.
• HR Support
  Assist in the initial screening of resumes, communicate with candidates, and schedule interviews. Conduct first-round interviews and generate preliminary evaluation reports to support hiring decisions.
• Basic Finance Recordkeeping
  Support basic financial data entry and account reconciliation. Help gather and organize data for monthly and quarterly financial reports, ensuring accuracy and completeness.
• Maritime Market Research
  Monitor trends in the international shipping industry. Collect and analyze market intelligence, policies, and competitor updates to create regular reports that support company decision-making.

Job Requirements:

• Diploma/ Degree preferred in Business, HR, Finance, or Logistics.
• Fluent in English (spoken and written) and Mandarin to liaise with regional stakeholders
• 1–3 years in admin, HR, or finance roles; familiar with internal operations.
• Proficient in MS Office; basic finance knowledge (e.g., reimbursements, bookkeeping).
• Strong communication, coordination, and organizational skills